Administrative Assistant 3

MW Partners is currently seeking a Administrative Assistant to work for our client who is a global leader in multimedia and creativity software products.

Responsibilities and duties:

• Calendar Management: Coordinate and schedule meetings, including team meetings, all-hands, offsite meetings, speaking engagements, and meetings with external customers and internal business partners across global time zones.
• Travel Arrangements: Plan and arrange corporate travel and meetings, including developing itineraries, booking transportation, processing international visas and arranging accommodations for both domestic and international travel.
• Expense Management: Process business expense reimbursement requests, handle invoices, and manage purchase orders with precision.
• Event Planning: Support the team with ad-hoc requests, including planning and coordinating all-hands meetings, offsite events, external meetings, and team-building activities.
• Meeting Coordination: Organize weekly staff meetings, track agenda items, invite guest speakers, compile and publish agendas using PowerPoint, and collaborate with Business Operations counterparts.
• Office Coordination: Assist with office space, equipment, software, and other office-related matters, as well as coordinating major events.
• On-Site Support in San Francisco: Occasionally travel to provide on-site support at team offsite events and be flexible to travel to our San Jose office.
• Collaboration: Regularly collaborate with cross-functional Administrative and Executive Assistants.

Requirements:

• Bachelor's Degree or equivalent work experience.
• 4-6 years of experience as an Administrative Assistant within a high-tech organization.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, and Teams), Navan, Slack, and familiarity with Concur or another expense-reporting software.
• Ability to remain flexible, embrace change, seek assistance, be a team player and manage uncertainty in a fast-paced environment.
• Excellent time management, planning, and organizational skills with a keen eye for detail and accuracy.
• Demonstrated ability to work autonomously, be resourceful, willing to learn, handle complex assignments, and show initiative and follow-through.
• Strong interpersonal skills, with the ability to develop and maintain positive relationships across the organization.
• Discretion in handling sensitive and confidential material.

For a confidential discussion or to find out more, contact Rucha Swain on 909- 235- 9478 / Snehita on 909-206-2714 or apply now.