What are the responsibilities and job description for the Accounts Payable Associate/Accounting Assistant position at MYCA: Material Handling?
Company Summary:
MYCA: Material Handling was honored as #12 on the list of Fastest Growing Women-Owned/Led Companies by The Women Presidents Organization and JPMorgan Chase Commercial Banking. MYCA is a leading disruptive innovator in technology solutions, uniquely set apart by providing customers with complete cost transparency and data visibility. MYCA: Material Handling is experiencing significant organic growth and is in search of new team members to further our growth.
Position Summary:
Provide financial, administrative, and clerical support by verifying and making payments for invoices according to established policies and procedures in an efficient, timely, and accurate manner. This includes recording payments in the company ERP system (NetSuite), sending vendor remittance emails, management and ownership over assigned vendors and the related payables, and fielding vendor inquiries over the phone and managing the payables email inbox. Additionally, assist the senior accountants by performing simple bank reconciliations, researching reconciling items on the bank recs, maintaining vendor profiles in the ERP and the bank, assisting with 1099 preparation and other tasks, as assigned.
Qualifications:
- Associate degree from a two-year college or technical school preferred
- 3 years’ experience in accounts payable in a high-volume environment
- Understanding of basic accounting concepts, including journal entries
- Strong background in P-card and ACH payments and templates
- Familiarity with aged A/P and A/R schedules and paying based on aging/receipts from customers
- High degree of accuracy
- Maintain confidentiality
- Proficiency in Microsoft Office, especially Outlook and Excel (intermediate skills: Pivot Tables, VLOOKUP)
- Excellent attention to detail
- Excellent problem-solving and decision-making skills
- Effective organizational, stress, and time management skills
- Effective corporate communication skills; professional emails
- Demonstrate a sense of urgency and ability to meet deadlines
- Ability to learn new software quickly
- NetSuite experience preferred
- Experience in preparing 1099’s preferred
Principal Responsibilities:
- Pay vendors by p-card, ACH, or check, as identified
- Identify, flag, and clarify any unusual or questionable invoices or payment requests
- Verify and post payment transactions in NetSuite
- Monitor aged payables to ensure payments are up-to-date
- Correspond with vendors and respond to inquiries
- Assist vendors by phone and email regarding payment status/remittance advices
- Research and resolve payment discrepancies and issues
- Prepare purchase orders
- Complete vendor applications
- Prepare simple bank reconciliations
- 1099 preparation
- Maintain confidentiality of organizational information
Benefits:
- Recognition and career advancement opportunities based on performance
- Work in a supportive and collaborative team environment
- Join a company known for its innovation and commitment to customer satisfaction
- Access to Fitness Center
- Benefits include PTO, 11 paid holidays, and company sponsored medical insurance Company 401(k) with match
- Educational and training opportunities through company programs along with tuition