Office Coordinator - (Onsite)

This job is with Reed Smith LLP, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ business community. Please do not contact the recruiter directly.

Firm Information

Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters.

Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities.

Position Summary

This position is responsible for assisting with the overall proactive and efficient operations of the office. The Office Coordinator will work under the direction of the Regional Office Manager and Office Managing Parnter in coordinating office operations.

Job Duties And Responsibilities

• Responsible for facilitating efficient office operations; adherence to Firmwide policies, procedures, and initiatives; and coordination of activities with other offices and support functions throughout the Firm.
• Lead liaison with Office Managing Partner and point of contact for other firm personnel.
• Examine office operations and activites with respect to best practices and make recommendations to enhance efficiencies and promote continuous improvement.
• Work with the Regional Office Manager and/or Human Resources to resolve issues.
• Plan/coordinate office events.
• Ensure the office is regularly cleaned and maintained and make office assignments as appropriate.
• Submit work orders/handle facilities maintenance, which includes establishing and maintaining relationships with local building management and the landlord.
• Provide reception desk coverage as needed; greet guests, arrange for conference rooms and visitor offices.
• Update office floor plan, phone list and post updated documents to the office information page on the intranet.
• Coordinate preparation of check requests for Office Services invoices and receipts for reconciliation of firm credit card
• Participate in the orientation program for new hires.
• Oversee the ordering of all catering and office supplies.
• Order, coordinate, set-up beverages and catering for internal meetings, receptions and special events. Clean up and breakdown meetings and events.
• Manage, collect, and deposit all incoming checks into banking app.
• Responsible for daily mail processing/distribution, duplication, messenger services, and hospitality operations.
• Handle all tasks related to the arrival and departure of attorneys and staff including, shipment of files/belongings, office set-up, etc
• Place service calls with vendors and able to interact with technicians for equipment within the department and convenience copiers in the building.
• Provides back up records support as needed.
• Other duties as assigned
  
  

Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

Requirements

Education: Bachelor's Degree or equivalent experience.

Experience: Three to five years experience in office operations in a professional services environment.

Skills

• Ability to competently use Firm software.
• Ability to work in a fast-paced environment.
• Ability to handle multiple tasks and diverse work problems on a daily basis and complete assignments within set timelines.
• Adaptability to changing situations.
• Exceptional organizational and time management skills.
• Ability to effectively communicate with various personalities at all levels.
• Excellent customer service orientation.
• High emotional intelligence, proactive, problem-solver.
• Strong written and verbal communication
  
  

Other

Supervisory Responsibilities: None

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Essential Job Functions

• Ability to utilize technology, including computers and telecommunication device.
• Ability to sit and/or stand for prolonged periods, intense eye usage, and finger, hand and wrist dexterity associated with prolonged computer use. be able to sit and/or stand for long periods of time.
• Ability to communicate effectively, orally and in writing.
• Must work in office as required.
  
  

Working Conditions: Works in a typical office setting. Occasionally called upon to work hours in excess of your normal daily schedule. This role is designated as office-based, you will be required to be in the office when you are scheduled to be working.

Pay Ranges

This represents the presently-anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

• Atlanta: $24.00 - $31.25 per hour
  
  

Benefits Package Overview

• 401k Plan
• Medical
• Health Savings Account
• Virtual Health
• Dental
• Vision
• Accident Insurance
• Hospital Indemnity
• Critical Illness Insurance
• Life Insurance
• Short-Term Disability
• Long-Term Disability
• Flexible Spending Accounts
• Lyra Health Employee Assistance Program (EAP)
• Paid Family Leave (for eligible Exempt and Non-Exempt Staff)
• College Savings Plan
• Transportation Benefit
• Back-up Child Care
• College Coach
• Pet Insurance
• Paid Sick Time (all exempt roles)
• Paid Time Off (all full time staff, exempt and non-exempt. Does not include temporary full time work)
  
  

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.