Demo

Executive Assistant

myGwork - LGBTQ+ professionals & allies
Boston, MA Full Time
POSTED ON 3/14/2025
AVAILABLE BEFORE 4/3/2025

This position will assist the Boston Leadership Team with meeting and travel arrangements, expense reports, material preparation, and distribution.

Scroll down for a complete overview of what this job will require Are you the right candidate for this opportunity

Main Responsibilities

  • Manage complex schedules and calendars.
  • Schedule travel arrangements - domestic and international.
  • Organize and submit expense reports.
  • Schedule conference and video calls.
  • Schedule and maintain conference rooms for meetings.
  • Order office snacks and supplies.
  • Coordinate internal / external lunch meetings.
  • Keep contact information in Outlook updated.
  • Type correspondence / memos, proofread documents, assemble reports and presentations.
  • Update client information in JLL's internal database.
  • Participate in key projects.
  • Must be able to work overtime on short notice.
  • Other duties assigned.

Experience Required

  • 1-3 years' experience supporting C-Level Executives.
  • Strong communication skills, both written and verbal, with excellent spelling and organizational skills.
  • Must be detail-oriented and able to handle multiple tasks in an extremely fast-paced environment.
  • Ability to be an independent worker with a team player attitude.
  • Ability to work to meet tight deadlines is critical.
  • Previous related experience in the financial or real estate services industries is a plus.
  • Must be a self-starter and work without day-to-day supervision.
  • Education

  • Bachelor's Degree or equivalent experience required.
  • Computer Skills

  • Intermediate working knowledge of Outlook, Word, Excel, and PowerPoint (Office 2010 version or higher).
  • Office - work with computers, copiers, and scanners.
  • This is an in-person position, 5 days a week.
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