Senior Payroll Accountant

Description

Position: Senior Payroll Accountant

Reports To: Controller  

Classification: Exempt 

Date of Revision: 10/2024 

Where are you going? Where can we go together? Come along with us in pursuit of a more humane world. Our mission driven approach keeps us at the frontlines of critical issues and many kinds of user experiences. NAC is a group of thought leaders, trailblazers, experts, and professional staff dedicated to bringing our clients’ ideas to life. We have also won a national design award or two -just a humbling reminder that we are on the right path of excellent stewardship and giving back. 

We are currently seeking an Accounting and Payroll Analyst to join our awesome finance team in any of our four locations. NAC Architecture is a national firm with four offices located in Los Angeles, Seattle, Spokane and our newly acquired office in Columbus, Ohio.

Summary

Responsible for the preparation and disbursement of the monthly and semi-monthly payroll in a multi-state environment. Also responsible for assisting in month-end and year-end close and other financial accounting tasks.

Requirements

Essential Functions:

Payroll Functions:

• Reviews, approves, and posts employee timesheets weekly or as directed. Directly follows up and resolved issues with employees, supervisors and managers regarding discrepancies in time sheets.
• Coordinates with Human Resources to compile payroll data such as employee changes, new hires and payroll deductions.
• Execute multiple payroll runs each month within established timelines with accuracy and within desired company structure. 
• Ensure timely and accurate submissions of payroll tax payments/returns, benefit fundings in compliance with regulatory and corporate requirements.
• Support payroll system administration needs, i.e. setting up new tax jurisdictions, new earning, deduction codes, enhanced reporting, etc.
• Reconcile payroll-related general ledger accounts on desired timelines.
• Prepare and support compensation analysis and reporting for company, as needed.
• Maintains current and ongoing knowledge of industry trends and uses that knowledge to determine most effective ways of meeting business needs.

Accounting Functions:

• Contribute to various monthly, quarterly and annual close tasks and reporting needs.
• Assist in the ongoing analysis of financial performance for the company.

Risk Management:

• Assist in insurance, benefit, tax applications and audits as needed.
• Adhere to and contribute to the creation of process documentation and training materials for the payroll and accounting duties.
• Other risk management tasks as assigned.

Competencies:

• Experience with Paylocity, ADP or other third-party payroll services required.
• Experience in an A/E firm or professional services environment a plus. 
• Experience with month-end and year-end processes and analysis.
• Advanced computer skills, including Excel; proficient in other MS Office applications.
• Excellent analytical, communication and organizational skills.
• Exceptional attention to detail.
• Ability to work independently and as part of a team. 
• Ability to maintain confidential records and information

Certification Requirements

• None

Supervisory Requirements

• None

Work Environment

• This position operates in a professional open office environment with low to moderate noise levels including collaborative work areas for team meetings. Each office provides collaborative work areas and shared resources such as video conferencing, printing/scanning, and a café for dining.

Physical Demands

• Hand/Wrist/Finger dexterity for 8 hours a day, 40 hours a week
• Ability to lift 15 lbs
• Ability to sit for long periods of time

Position Type/Hours expected to work

• This is a full-time position with a minimum expectation of 40 hours per week

Other Duties:

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

Travel

• None

Required Education and Experience

• Bachelor’s degree in business, Accounting, or related field.
• Five plus years’ experience in multi-state payroll operation 
• Experience in the A/E/C industry or other project-based industries is a plus

Work Authorization

• Sponsorship may be considered

AAP/EEO Statement

NAC is committed to the principle of equal opportunity employment. As a result, all qualified employees and prospective employees will be recruited, selected, and trained without regard to age, sex, race, color, religion, disability, national origin, veteran status, or any other legally protected status. All applicants are carefully screened, and full consideration is given to their training, education, skills, experiences, growth potential and previous work record. This same non- discriminatory consideration will be used in all other aspects of the employment relationship.

NAC will provide reasonable accommodations to qualified individuals with a disability to the extent that doing so does not create an undue hardship on NAC, Inc. NAC encourages employees and applicants to communicate any special needs by engaging in an interactive process with NAC to formulate reasonable accommodations.

Salary : $55,000 - $70,000