What are the responsibilities and job description for the Talent Acquisition Coordinator position at NAPA Management Services Corporation?
Sunrise,FL - USA Position Requirements The Talent Acquisition Coordinator plays a vital role in supporting the Talent Acquisition team by managing recruitment logistics, candidate progress, and ensuring the efficiency of the hiring process. This position involves managing job requisitions, posting job openings on various platforms, and maintaining candidate data in the Applicant Tracking System (ATS). The coordinator works closely with recruiters to ensure accurate and up-to-date requisition information. Key responsibilities include maintaining recruitment records, generating reports on key hiring metrics, and ensuring compliance with recruitment standards. The role also requires collaboration with the Talent Acquisition team to assist with administrative tasks, such as processing offers, creating employment agreements, and managing external job postings. Job Requisition and Candidate Management: Assist in posting job openings on internal and external job boards, social media, and relevant career sites. Help track candidate progress throughout the hiring process by updating and maintaining accurate candidate information in the Applicant Tracking System (ATS). Collaborate with Recruiters to ensure requisition data is accurate and up to date. Coordinate new hire orientation, working closely with HR and hiring managers to ensure all aspects of onboarding are covered. Recruitment Data Management and Reporting: Maintain accurate and up-to-date records of candidate interactions and recruitment activities in the ATS and HR systems. Assist with generating recruitment reports, tracking metrics (e.g., time-to-fill, interview-to-offer ratio), and providing insights to the Talent Acquisition team. Monitor and ensure compliance with recruitment standards and best practices, including data protection regulations (e.g., GDPR). Collaboration and Administrative Support: Assist the Talent Acquisition team with administrative tasks. Enter offer process via the ATS (Workday) to include entering in offer details, completing the offer questionnaire and attaching external approvals when necessary. Audit incomplete PLHs and update recruiters on what PLHs are outstanding. Support the generation and creation of provider employment agreements via our contracting system Conga. Follow up on employment agreements that are outstanding and pending Regional and TAM approval and Provider Signatures. Daily, notify regional team and cross functional teams of employment agreement activity from the day. i.g. number of agreements that were sent, number of agreements that were signed. Act as the SME for the Workday offer and Conga employment agreement creation process. Work closely with recruiters on each hire to maintain candidate files and be the point of contact to finalize all necessary paperwork in the new hire files in Workday, ensure compliance with NAPA standards and legal requirements. Create, close and unpost job requisitions in Workday as necessary. Update Job Description formatting in Workday. Manage external posting channels like Gasworks. Manage Recruitment Inbox. Support monthly/quarterly audits. Manage administrative process for referrals. Process candidate reimbursements i.g Interview Travel Reimbursements. Process all TA sponsored invoicing through AP. Assist with Talent Operations testing and reporting as necessary. Qualifications: Education: Bachelor’s degree in Human Resources, Business Administration, or a related field preferred. Equivalent work experience may be considered. Experience: 1 years of experience in recruitment, talent acquisition, or administrative support in a corporate environment. Experience with an Applicant Tracking System (ATS) or other recruitment tools is highly preferred. Familiarity with recruitment processes, scheduling, and onboarding activities. Skills: Strong organizational skills with the ability to manage multiple priorities and tasks in a fast-paced environment. Excellent communication skills, both written and verbal, with a focus on providing excellent customer service to candidates and hiring teams. Attention to detail and ability to maintain accurate records and data. Ability to work independently and as part of a team. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and HR software. This is a virtual position, with occasional travel to our Melville, NY office. The ideal candidate will be within driving distance to our Melville Corporate Office EEO Statement North American Partners in Anesthesia is an equal opportunity employer. North American Partners in Anesthesia (NAPA) has evolved through more than 30 years to become a leader in anesthesia and perioperative services. Single specialty and clinician led, we remain committed to our mission of delivering exceptional patient experiences, every day. At NAPA, we cultivate leaders, promote work-life balance, and celebrate diversity. We know your success promotes our success, and we give you the tools and programs to achieve your goals. With flexibility, a collegial and collaborative environment, a wide range of market-leading benefits, and career opportunities from coast-to-coast, your future is waiting at NAPA.
