What are the responsibilities and job description for the Administrative Assistant II position at National Dentex Labs?
National Dentex is growing the largest network of dental laboratories in North America and is looking for passionate people who want to grow with us. Click here to learn more about our welcoming culture! Our focus is on a team-oriented atmosphere that fosters innovation, leading edge technologies, training and advancing the industry.
NDX Green Dental Lab, located in Heber Springs, AR, has an opening for a Administrative Assistant II. Previous office experience preferred.
The regular scheduled hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday, and may change from time to time.
What’s in it for you? A great career and benefits as well: Flexible schedule; Paid time off and holidays; Health, Vision, and 401(k) savings plan; Career advancement; Continuing education. At NDX, we are dedicated to building a diverse, inclusive and authentic workplace, and if you are excited about this role, we encourage you to apply. You may be just who we are looking for!
Primary Responsibilities and Essential Functions of the Position:
- Responsible for monthly collections calls and letters
- Prepare month end account statements for all accounts
- Prepare for month end close
- Prepare supplier maintenance forms and acquire W-9 form for all new vendors; send to NDX
- Code all accounts payable in OnBase
- Review FedEx and UPS invoices for re-class
- Accept and record accounts receivable payments
- Deposit payments received daily
- Call C.O.D. accounts with balances daily
- Prepare monthly cash posting form
- Send invoices and statements to doctors upon requests
- Assist Administrator with financial reports as requested
- Assist Administrator with coding credit card transactions
- Works with new accounts to setup billing preferences
- Works with corporate on collection and A/R issues and accounts payable issues
- All other duties as assigned.
Skills and Abilities Required:
- Must be able to read, write, speak and understand English
- Personable individual with good oral communication skills
- Data entry and computer skills
- Excellent listening skills
- Attention to detail and accuracy
- Customer service focused
Minimum Education and Experience Required:
- Required: High school diploma or GED equivalent
- Preferred: Associate Degree and 3 years office experience or BA in Business
