What are the responsibilities and job description for the Administrative Assistant position at National Pump Company?
JOB SUMMARY
The Administrative Assistant is responsible for providing a variety of Executive, Office Management and administrative support duties. Types, prepares and assembles letters, memos, statistical data, and reports. Answers questions and directs telephone calls and visitors. Assists with the coordination of office management and efficiency. Performs and oversees specific projects and programs as assigned.
Essential Duties and Responsibilities
- Answer telephones to direct calls or provide information.
- Discuss account status or activity with customers or patrons.
- Greet customers, patrons, or visitors.
- Refer customers to appropriate personnel.
- Enter information into databases or software programs.
- Report maintenance or equipment problems to appropriate personnel.
- Operate communications equipment or systems.
- Schedule appointments.
- Distribute materials to employees or customers.
- Issue documentation or identification to customers or employees.
- Record information from meetings or other formal proceedings.
- Prepare documentation for contracts, transactions, or regulatory compliance.
- Order materials, supplies, or equipment.
- Send information, materials or documentation.
- Make travel, accommodations, or entertainment arrangements for others.
- Schedule operational activities.
- Distribute incoming mail.
- Proofread documents, records, or other files to ensure accuracy.
- Route mail to correct destinations.
- Search files, databases or reference materials to obtain needed information.
- Coordinate operational activities.
- Maintain current knowledge related to work activities.
- Train personnel.
- Prepare informational or reference materials.
Minimum Qualifications (Education, Training, Experience, Skills)
