What are the responsibilities and job description for the Assistant Office Support – Temporary position at Nativity Jesuit Academy?
Updated January 2025
Open Position: Assistant Office Support - Temporary
Position Type: Full Time, with the following hours, Monday - Friday, 8 am to 4 pm (when school
is open)
Start Date: July 1, 2025
Estimated End Date: August 31, 2025 (estimated)
Equal Employment Opportunity:
Nativity Jesuit Academy is an equal opportunity employer.
About Nativity Jesuit Academy:
Nativity Jesuit Academy is a K4-8 coed Catholic, Jesuit, urban school serving young men and
women in Milwaukee, WI. We prepare our students, in partnership with their families, for
Christian leadership and service in high school, college, and life.
Through a holistic education program, Nativity Jesuit strives to form leaders who are religious,
loving, seeking intellectual excellence, committed to justice and open to growth. Like Christ, who
came “not to be served, but to serve” (Mark 10:45), Nativity Jesuit transforms students to
become men and women for and with others.
Position Summary:
This position is to cover maternity leave from the start of July until the end of August 2025. The
position is responsible for communicating with families, supporting school administration,
assisting with enrollment processes, and performing administrative support to the school’s
programs. The Assistant Front Office Support will perform reception, clerical and general office
functions in addition to triaging student illness and injuries. The individual is successful by
ensuring that families feel well communicated with from the school, deadlines are met, and
managing diverse tasks.
Skills, Knowledge, Abilities:
- Be committed to the school’s mission by modeling the characteristics of a
- Be organized and prepared for all duties.
- Participate in professional development sessions and spiritual formation
- Partner with families to build a good working relationship with each family.
- Communicate effectively with students, parents, colleagues, and administrators.
- Ability to maintain confidentiality.
Office Job Duties:
Administrative duties will include but are not limited to:
- Spanish fluency is strongly preferred. Assisting in translating documents from English to
- Serves as building receptionist; answers and responds to telephone and in-person
- Greets and directs visitors.
- Assists the Assistant Office Manager with school special events and being present as
necessary (Back to School Night, Awards Night, Choice Programs Registration,
Graduation, Parent/Teacher Conferences, Open Houses, Recruitment events, etc.)
- Submits daily student attendance.
- Assists in the recruitment/enrollment process (data entry, schedule home interviews,
- Supports Assistant Office Manager in maintaining files for new, current, and transfer
- Support Assistant Office Manager creating/updating student forms.
- Updates school forms and rosters as needed.
- Assists the Assistant Office Manager with the meal program (applications and daily lunch
- Administers first aid and medication to students.
- Schedules field trips and buses.
- Directs parent communication via School Messenger.
- Orders office/school supplies.
- Receives and distributes mail.
- Other duties as assigned by the Assistant Office Manager.
- All faculty and staff are required to participate in various school events, including Back to
School Night, Open House, Retreat, Parent-Teacher Conferences, Scholarship Dinner,
Posada, Professional Development Days, and Graduation.
How to Apply:
Send resume, cover letter, and three references to:
Fatima Garcia
Office Manager
Nativity Jesuit Academy
1515 South 29th Street
Milwaukee, WI 53215
garciaf@nativityjesuit.org
Applicants that do not include a resume, cover letter, and three references will not be
considered a complete application and will not be reviewed.
