Senior Project Manager

Project Oversight and Coordination: 

• Review and analyze project initiation documents such as Notice to Proceed (NTP), Notice of Award (NOA), or contracts
• Ensure alignment with client agreements, approved plans, and accurate quotes matching scope and recent drawings
• Perform takeoffs for quantities, reconcile quotes with vendors, and approve Purchase Orders (POs) and Subcontracts (SLs)
• Identify and address scope gaps, if any 

• Schedule Management: 

• Develop and update baseline schedules incorporating estimated durations, preconstruction activities, submittal approvals, material procurement, and crew availability
• Regularly update schedules based on field input, quantity verifications, and site visits
• Incorporate impacts into schedules, and provide updated schedules to clients
• Understand completion dates, deliverables, and retention release conditions 

• Change Order Management: 

• Forward price change orders when possible and obtain client approval
• Manage Time and Material (T&M) efforts, track work separately, and communicate with clients for review and approval 

• Production Analysis:

• Ensure accurate quantities in software systems and run reports for installed quantities, crew and equipment hours, and budget variances
• Review actuals against estimated/budgeted, discuss results with the field team, and take necessary actions 

• Client Relations:

• Maintain consistent verbal and documented communication with clients, addressing progress, impacts, change orders, and retention
• Schedule regular meetings and social interactions to foster positive relationships 

• Risk Management (Safety, Quality, Financial):

• Oversee safety protocols and regular safety reviews
• Ensure adherence to quality standards through regular checks and coordination with inspectors
• Monitor and manage project finances, including change orders and financial performance 

• Materials Management:

• Oversee office and field obligations related to materials, including submittals, long lead items, purchase orders, and inventory management 

• Financial Performance:

• Create and manage project budgets, ensuring accuracy and addressing variances
• Prepare and submit progress billings, ensuring proper invoicing and retention procedures
• Maintain contract status, resolve pending change orders, and oversee contract close-out procedures
• Other job duties as assigned