What are the responsibilities and job description for the Administrative and Accounting Assistant position at Neo Medical?
About the role:
Title: Administrative and Accounting Assistant
Reports to: Business Development (US) and Finance Department
We’re looking for a highly organized, proactive Administrative & Accounting Assistant to support our US Leadership Team at Neo.
You’ll provide high-level administrative support while assisting with light accounting tasks like invoice processing, expense tracking, and reconciliations.
This is an exciting opportunity to join a fast-growing technology company that’s redefining what’s possible in spine surgery.
About you:
- Excellent organizational and time management skills
- Strong written and verbal communication (Fluent: English; Spanish/French an advantage)
- Professional, discreet, and dependable
- Proactive and adaptable in a dynamic environment
- Proficiency in Microsoft Office and QuickBooks Online (or similar software)
- Strong collaboration and interpersonal skills
What you'll do:
Administrative Support
- Manage scheduling, travel, meetings, and expense reporting for leadership
- Prepare and edit documents, reports, and presentations
- Ensure smooth office operations and act as a key communication hub
Light Accounting Tasks
- Process invoices, track expenses, assist with reconciliations
- Support CMS Open Payments and light financial reporting
- Assist with revenue tracking and reporting when needed
Project & Event Support
- Coordinate internal and external events, team meetings, and logistics
- Assist with vendor selection and procurement
- Help track timelines and deliverables across departments
What we’re looking for:
- 3–5 years’ experience in administrative support (with accounting exposure)
- Minimum Bachelor’s degree in Business, Accounting, or related field
- Proficient with Microsoft Office and QuickBooks Online (or similar)
- Excellent organization, time management, and communication skills
- Professional, proactive, discreet, and resourceful
About Neo Medical
Neo is a Swiss technology company dedicated to advancing spine care by enhancing surgical precision, improving patient outcomes, and elevating processes both inside and outside the OR. The company is committed to moving beyond the limits of legacy systems, integrating cutting-edge technologies and materials with data-driven solutions to address key challenges in the field.
Neo’s proprietary platform combines intraoperative augmented reality, AI-driven data guidance, and unique Force Control Technology™, designed to enable surgeons to optimize treatments and reduce complications. This seamless integration is intended to provide a personalized and effective approach to spine surgery, which enhances patient care and surgical efficiency.
Alongside its technology portfolio, the company’s operational service model – ‘SmartService’ – streamlines administrative processes before, during, and after surgery, and is intended to improve efficiency, reduce treatment-associated costs, and contribute to a more sustainable healthcare system.
Headquartered near Lausanne, Switzerland, Neo is expanding its global presence, with operations in the US, Spain, France, and Germany. The company’s mission is to redefine spine surgery, making it safer, more efficient, and accessible to patients worldwide.