Executive Administrative Assistant

Description

Are you motivated to participate in a dynamic, multi-tasking environment? Do you want to join a company that invests in its employees? Are you seeking a position where you can use your skills while continuing to be challenged and learn? Then we encourage you to dive deeper into this opportunity.

We believe in career development and empowering our employees. Not only do we provide career coaches internally, but we offer many training opportunities to expand your knowledge base! We have highly competitive benefits with a variety HMO and PPO options. We have company 401k match along with an Employee Stock Purchase Program. We have tuition reimbursement, leadership development, and even start employees off with 16 days of paid time off plus holidays. We offer wellness courses and have highly engaged employee resource groups. Come join the Neo team and be part of our amazing World Class Culture!

NeoGenomics is looking for an Executive Assistant for our Fort Myers, FL location who wants to continue to learn in order to enable our company to grow. This position will work a flexible schedule including being in office 3-4 days a week.

Now That You Know What We're Looking For In Talent, Let Us Tell You Why You'd Want To Work At NeoGenomics

As an employer, we promise to provide you with a purpose driven mission in which you have the opportunity to save lives by improving patient care through the exceptional work you perform. Together, we will become the world's leading cancer reference laboratory.

Position Summary

The Executive Assistant manages special projects and meeting planning in addition to supporting multiple executives/departments.

Core Responsibilities

• Integral to productivity and effectiveness of various department heads
• Handle meeting planning activities for a variety of special events, both local to Fort Myers, FL as well as more broadly domestically and internationally
• Responsible for streamlining and outlining department efficiencies and accountabilities
• Vision to translate overarching department goals into action items and timelines to drive successes
• Works autonomously to achieve sharp gains while positively affecting productivity and overall impact
• Streamline workflow and trafficking of programs to ensure timely execution (this includes suggested technologies and process suggestions).
• Contract management and negotiation
• Oversee calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings
• Management of special projects as needed.
• Protection of executive customers and their teams’ time for efficiency purposes
• Communicates and handles communications, including the strength to build internal and external bridges.
• Oversee preparation of presentation materials utilizing PowerPoint, Excel, and Word
• Manage miscellaneous reports and documents
• Prioritizes and manages multiple programs simultaneously, and follow through on issues in a timely fashion
• Attends department meetings and company in-service trainings to enhance knowledge.
  
  

Requirements

• Bachelors Degree preferred
• 10 years experience providing executive level support
• Project Management Certification strongly preferred
  
  

Qualifications

• Requires a high level of professionalism and integrity due to the frequency of senior-level internal and external contacts and regular exposure to high-level confidential data.
• High sense of urgency for critical projects and ability to quickly pivot to address changing needs.
• Excellent calendar management skills, including the coordination of complex executive meetings.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
  
  

All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.