Director of Events

Company

Neora, LLC has established a direct sales business model that provides our products to customers around the globe via thousands of direct sales Brand Partners, resulting in aggressive growth and success since the company’s founding in 2011. Neora is positioned for continued growth both domestically and internationally. Neora is based in Dallas, Texas with the basic functional areas including a call center in the corporate office. We also have entities established in Canada and Mexico, South Korea, Australia, Hong Kong, Colombia, New Zealand, and Singapore.

Position

Responsible for overseeing and managing event planning and logistics including managing budgets, selecting venues, contract negotiations, developing agendas, manage event staff, create events within scheduled conferences/incentives, ensuring the smooth execution of all meetings; essentially acting as the central point of contact for all meeting-related activities.

PRIMARY RESPONSIBILITIES

Meeting Execution

• Pre-plan all logistics including production, registration, housing, transportation, decorations, hotel/venue, F & B, parties, etc. for all events/incentives
• Oversee the on-site meeting execution, ensuring all aspects run according to plan
• Address any issue or challenges that arise during the event – you are the main point of contact for everything related to the event (including emergency planning)
• Create staffing plan for coverage at all touch points during each event/incentive
• Ensure all staff is adequately prepared for the event
• Plan menus and food & beverage spend. Responsible for all BEO’s for each event
• Book venues and negotiate the contract for each event (meetings & incentives)
• Plan incentive trips out of the country. Create an ultimate vacation experience for all attendees
• Determine goals and objectives for each event
• Conduct site visits for all meetings & incentives
• Plan logistics for events ranging from 200 – 15,000 people
• Work directly with the production team to determine stage plot/set up/design, negotiate pricing with production team, determine rigging needs and costs, create seating layout for all events
• Drive attendance to the event through promotion on every medium available
• Manage housing to keep company attrition exposure to a minimum
• Hire, train and educate staff on proper event procedures, as needed, for each event
• Present Keynote Speaker suggestions to Executive Team
• Hire registration company to develop a registration system for our Get Real conference (must be done annually – one year in advance of the conference)
• Create the ultimate attendee experience at every touch point of the event

Budget management

• Negotiate contracts with venues/vendors and securing best pricing
• Create and manage event/incentive budgets. Present budget to executive team for approval

JOB QUALIFICATIONS

• Bachelor’s Degree in Event Planning, Hospitality Management or related field
• 5 years’ experience in event planning
• Strong written and oral communication skills
• Strong attention to detail
• Ability to problem-solve and work independently in a changing and multi-tasking environment with numerous deadlines
• Ability to plan logistics for international events.
• Excellent organization, communication, planning and project management skills
• Proficient in Word, Excel, PowerPoint, Outlook and Microsoft Project; Publisher preferred
• Experience in large conferences preferred
• Direct Sales experience preferred
• CMP or similar affiliation preferred.

Applicable Core Competencies

• Integrity – Be honest, dependable, maintaining a strong work ethic; work diligently, follow company policies, respect co-workers, build trust and exhibit professional and responsible behavior
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives.
• Problem Solving - Identifies and resolves problems time efficiently; Gathers and analyzes information; Develops solutions; Works well in group problem solving situations; Uses reason.
• Oral Communication - Speaks clearly and persuasively; Listens and gets clarification when necessary; Responds informatively to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication - Writes clearly and concisely; Edits work; Varies writing style to meet specific needs; Presents data effectively; Able to read and interpret written information.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Able to handle frequent change, delays, or unexpected events.

Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.