What are the responsibilities and job description for the Administrative Assistant- Harvest- Shift 1 position at NEW CARROT FARMS LLC?
THE ROLE:
- This position will report to the: Manager-Field Services
- Travel requirements: N/A
- FLSA Status: Non-Exempt
- Shift: 1st
- Employment Category: Full-Time Regular
- Pay Range: $ 17.00- $19.00
STRONG HISTORY. EXCITING FUTURE
Bolthouse Fresh Foods is a leader in carrot production, serving as a grower, packer, processor, and shipper. Headquartered in Bakersfield, California, we are a proud employer to 1,600 dedicated individuals. Since 1915, we have been committed to growing and producing high-quality carrots, and today, we are one of North America’s largest growers and distributors of fresh carrots for cooking and snacking. Additionally, we supply premium natural ingredients for the food and beverage industry. With over a century of excellence, Bolthouse Fresh™ products are available at major retailers across North America.
Bolthouse Fresh Foods has approximately 1,600 employees.
WHAT YOU’LL BE RESPONSIBLE FOR IN THIS ROLE
The Administrative Assistant will serve as a vital support mechanism to the entire Harvest and Farms team. This role will serve as the day-to-day administrative and tactical duties in all Field Services.
- Prepare various reports/forms for managers/supervisors, assist with expense reports for Harvest
- Distribute & record safety training topics to supervisors/ managers and input data into departmental safety intranet site.
- Assist in maintaining UKG time accounting (employee hours/sick time/vacation), process payroll discrepancies and resolve time sheet questions.
- Coordinate lodging for Harvest employees when traveling to Arizona, Imperial and Salinas.
- Manage boot voucher program, issue vouchers, maintain record, and request PO as needed
- Create purchase orders for fuel and invoices.
- Assist with Stevens Trucking and TVT tarping and un tarping invoices, provide appropriate GL codes to AP for processing.
- Track and enter time records for contract labor, calculate per diem and send them to the agency.
- Process work orders, labor hours into JDE, input weekly meter readings in JDE.
- When needed assist in the work order closure process.
- Provide customer service support when necessary.
- Coordinate Meetings and special events.
- Request uniforms for new hires, request replacement when necessary.
- Perform other clerical duties as needed, such filing and collating.
- Perform other duties as assigned.
WHAT WE’RE LOOKING FOR
Required Skills and Abilities:
- Effective oral and written communication skills
- Proficiency in or knowledge of using a variety of computer software applications Microsoft Word, Excel and PowerPoint
- Attention to detail in composing, typing and proofing materials.
- Establishing priorities and meeting deadlines
- Ability to work with individuals at all levels.
Minimum Qualifications:
- High School Diploma or GED; or one to three years related experience and/or training; or equivalent combination of education and experience
- Valid driver’s license with clean driving record
- Bilingual- Fluent in Spanish, ability to read, write and speak.
Preferred Qualifications:
- Previous experience in a fast paced, high volume food production/manufacturing facility
PHYSICAL DEMANDS:
- Operate office equipment requires repetitive hand movement and fine coordination including use of a computer keyboard.
- Work is performed primarily in an office setting, with the majority of the time at a computer workstation.
- May be required to stand/walk for extended period of time during work.
- May be required to walk, climb stairs/steps.
- Lift, carry, push, and/or pull light to moderate amounts of weight up to 25lbs.
HOURS & WORKDAYS:
1st Shift – 7:00AM to 3:30PM; Overtime, Weekends, and Holidays may be mandatory based on business needs. Rotating workday/time off schedules may be mandatory depending on department/business needs as well.
WHAT WE OFFER
Our rich benefits packages are designed to support the health and well-being of both our eligible co-workers and their families.
- Medical
- Dental
- Vision
- Group Life and AD&D
- Voluntary Life and AD&D
- Group Short-Term Disability
- Group Long-Term Disability
- Flexible Spending Accounts
- Employee Assistance Program
- 401k
- Paid Time Off
EQUAL EMPLOYMENT OPPORTUNITY
"Bolthouse Fresh Foods is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, protected veteran status, genetic information, or any other characteristic protected by law. We are dedicated to fostering a workplace where everyone feels valued, respected and empowered to achieve their full potential."
REASONABLE ACCOMMODATIONS:
Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. If you are interested in applying for employment with Bolthouse Fresh Foods and need special assistance to apply for a posted position, or if you believe you do not meet any of the required qualifications of a posted position due to a protected disability and would like to explore the possibility of accommodation, please contact our Talent Acquisition team at: TalentAcquisition@BolthouseFresh.com for additional support or guidance.
REASONABLE ACCOMMODATIONS:
Bolthouse Fresh Foods does not accept unsolicited agency resumes. Bolthouse Fresh Foods is not responsible for any fees related to unsolicited resumes.
1st Shift – 7:00AM to 3:30PM; Overtime, Weekends, and Holidays may be mandatory based on business needs. Rotating workday/time off schedules may be mandatory depending on department/business needs as well.
Salary : $17 - $19
