Business Office Manager

We are seeking a dedicated, detail-oriented Business Office Manager to join our team. This position involves managing both Accounts Receivable (A/R) and Accounts Payable (A/P) functions, HR and payroll tasks, and accounting/financial duties. The ideal candidate will be highly organized, efficient in multitasking, and able to communicate effectively with both members and employees.

Key Responsibilities:

Accounts Receivable (A/R):

• Process monthly membership statements and ensure accuracy.
• Address member calls/emails regarding billing issues, erroneous charges, and payment concerns.
• Make necessary adjustments to member accounts.
• Process, post, and deposit payments for member accounts.
• Review member aging reports and contact members for payment collections as needed.
• Process and approve new membership applications.
• Reconcile and deposit private event payments.
• Work with the team to manage event aging and ensure any necessary collection actions are taken.
• Close and reconcile daily sales for F&B, Golf, and Tennis departments and process deposits as required.

Accounts Payable (A/P):

• Process and input all invoices, ensuring proper coding and accuracy.
• Review vendor statements for missed invoices.
• Process bi-monthly check payments.
• Manage online vendor payments as needed.

Human Resources/Payroll:

• Manage open job postings and assist in recruitment efforts.
• Handle onboarding and new hire documentation.
• Process bi-weekly payroll and enter payroll data for financial reporting.
• Assist employees with any HR-related inquiries and support their needs.

Accounting & Financial Responsibilities:

• Calculate and submit monthly sales taxes.
• Review sales reports for accuracy.
• Assist the General Manager (GM) with weekly financial reporting.
• Prepare and review monthly financial statements.
• Distribute departmental reports to department heads for review, making notes of any discrepancies or corrections.
• Assist GM with distribution of financials to ownership.
• Help with yearly budget preparation and assist in forecasting budget wins/losses.
• Review monthly inventory reports for accuracy.

Qualifications:

• Proven experience in accounting, payroll, or finance.
• Knowledge of A/R, A/P, and payroll processes.
• Familiarity with financial software and systems (experience with Golf365 Premier is a plus).
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• High level of integrity and discretion when handling sensitive financial information.
• A proactive approach to problem-solving and customer service.

Benefits:

• Competitive salary
• Opportunity for professional development and growth
• Collaborative work environment with a focus on team success

If you're an organized, proactive, and detail-oriented individual with a passion for accounting and administration, we would love to hear from you!