What are the responsibilities and job description for the Project Coordinator position at New Day Office Products & Furnishings, Inc.?
New Day Office is a thirty-eight-year-old commercial interiors firm, headquartered in Hampton Roads, with an inspiring culture where the staff is on mission together and the client is highly respected. We are seeking a full-time dynamic Project Coordinator to join our team.
Project Coordinators must be solutions-oriented professionals who are self-motivated and well organized along with having strong written and verbal communication, mathematical, analytical, problem-solving, and computer skills. Candidate must have the ability to successfully manage multiple projects, develop and maintain regular updates, relate well with all levels of management, and not be easily discouraged by challenges.
Essential Duties and Responsibilities will include but are not limited to the following tasks:
- Review orders for accuracy and completeness
- Purchases goods and services according to the company's policies and procedures
- Issuance, review and approval of compliant purchase orders
- Works with vendors to negotiate the best price, value and terms
- Reviewing and correcting manufacturer acknowledgements
- Scheduling, tracking and redirecting deliveries
- Identifying discrepancies and providing resolutions
- Communicating order timelines with customer and internal staff
- Creating work orders and project folders weekly
- Punch list resolution
- Customer invoicing
- Order closeout
- Performs other related duties as assigned
Experience and Expertise Required:
- Excellent verbal and written communication skills with proven negotiation skills
- Excellent interpersonal and customer service skills
- Excellent organizational skills and attention to detail
- Thorough understanding of purchasing procedures and policies
- 3 years of customer invoicing or accounts receivable related experience a plus
- 3 years of buying or purchasing related experience a plus and preferred
- 3 years of contract management or related experience a plus
- Knowledge and/or understanding of Office Furniture and/or Contract Furniture Dealerships a plus
Candidate must be available for full-time hours, have a satisfactory driving record, and be able to pass pre-employment drug testing as well as background checks to maintain access to military bases and client sites.
New Day rewards you with:
- Competitive Compensation Package
- Health Insurance with portion of employee only premium paid by New Day
- Supplemental polices available such as dental, vision, life insurance, etc.
- Simple IRA with a percentage match by New Day
- Paid time off including vacation, sick leave, and holidays
- Paid volunteer opportunities
We are an equal opportunity employer. We do not and shall not discriminate on the basis of race, color, religion, sex (including gender, sexual orientation, and pregnancy), age, ethnic or national origin, disability or genetic information, marital status, or military or veteran status or any other basis prohibited by federal, state, or local laws in any of its activities or operations. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
Job Type: Full-time
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
