OFFICE ADMINISTRATIVE ASSISTANT

Job Duty Summary

• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
• Assist the controller in preparing and processing payroll on a bi-weekly basis
• Work under the direction of the controller to prepare and distribute invoices to clients
• Performs desktop publishing. Creates and develops visual presentations for the vice president.
• Establishes, develops, maintains and updates filing system for the vice president and the department. Retrieves information from files when needed. Establishes, develops, maintains and updates library of trade journals and magazines.
• Organizes and prioritizes large volumes of information and calls.
• Sorts and distributes mail. Opens mail for the vice president. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information
• Answers phones for vice president and marketing department. Takes messages or fields/answers all routine and non-routine questions.
• Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the vice president, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.
• Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
  
  

Position Type And Hours

Days and hours or work will vary depending on the operational needs of the company.

Actual hours will be determined. Generally the position is a typical 9 to 5 job.

Required Education / Experience

• High school diploma.
  
  

Preferred Experience

• Bachelor’s Degree
• Two years of experience in a related field.
  
  

Non-Exempt Full-Time and/or Part-Time We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, sexual orientation (including gender status, gender identity or expression), and protected veteran status or any other characteristic protected by law. MALDEN