Program/Project Coordinator

Business Unit: 21800

Program/Project Coordinator #10113646-21800, Full-Time, Perm, in Albuquerque or Santa Fe, NM

# of Positions: 1

Opening Date: 02-05-2025 - Close Date: 03-05-2025

Job Pay Range: II: $23.785 - $47.570 per hour OR $49,473 - $98,946 annually

Target Pay Range/Rate: $23.785 - $29.731 per hour OR $49,473 - $61,840 annually

The Administrative Office of the Courts is recruiting for a full-time, classified, Program/Project Coordinator #10113646-21800, in Albuquerque or Santa Fe, NM. GENERAL STATEMENT OF DUTIES: Acting under general direction in the Legal Services Division, provide high-level administrative support, complete multiple special projects, and assist with the planning, organizing, directing, and management of a program or project. Finalist(s) may be subject to criminal background checks.

EXAMPLES OF JOB DUTIES

The Program / Project Coordinator is responsible for providing administrative and clerical assistance in the development of programs or project plans.

Creates detailed schedules to track the completion status of program goals and deadlines.

Tracks eligibility requirements and compliance with statutory eligibility for program participants or judges.

Acts as point of contact during the absence of the Program or Project Manager.

Prepares requests for proposals, contracts, agendas, legislative materials, minutes, event programs, bulletins, reports, and newsletters.

Maintains a tracking system for items such as responses to proposals, contracts, and purchase requisitions.

Reconciles travel arrangements for multiple parties and prepares travel reimbursement requests.

Schedules and coordinates appointments, meetings, events, and facility usage.

Develops a system to track and monitor the budget of programs in the alignment of providing a budget report.

Coordinates and organizes the financials and logistics for workshops, special events, programs, projects, divisions, as well as court officials.

Audits financial, program, division and project information as requested to ensure quality assurance of records and data.

Other duties as assigned.

COMPETENCIES/QUALIFICATIONS
The successful applicant should demonstrate their knowledge of program or project planning, coordination and implementation of a single program or multiple programs; state procurement rules and regulations; court or judiciary structure; research and problem solving techniques; state and federal grant compliance methods; court rules, policies, and procedures; basic principles of budgeting, cost analysis and fiscal management.

WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

* This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed *

BENEFITS

Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]

State paid life insurance, supplemental and dependent life insurance

Optional flexible spending accounts for medical, day-care, and travel expenses

Paid time off, up to eight (8) weeks

Paid time off and retirement buyback

Eleven (11) paid holidays

Up to 12 weeks of paid parental leave

Deferred Compensation 457(b) plan

Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]

Flexible work schedules and alternative work locations*

Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM

Bilingual compensation*

Training and career development opportunities

Higher education opportunities, educational leave, and tuition reimbursement

May qualify for the Public Service Loan Forgiveness Program (PSLF)

May receive overtime holiday or shift differential pay*

May receive physical fitness leave*

*These benefits vary by job classification or need*

QUALIFICATIONS

• Education: Associate’s Degree from an accredited college or university in Criminal Justice, Business or Public Administration, social sciences or a related field.

Education Substitution: Two (2) years of experience, performing advanced executive level administrative or project management assistance may substitute for education on a year for year basis.

• Experience: Three (3) years of experience as a program specialist, legal office specialist, and/or administrative assistant.

• Experience Substitution: Secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.

TO APPLY: Submit a New Mexico Judicial Branch Application for Employment, or a Resume and a Resume Supplemental form, and proof of education to:

Administrative Office of the Courts

Attn: AOC Human Resources Division

202 E. Marcy Street

Santa Fe, New Mexico 87501

Fax: 505-479-2641

Email: jobs@nmcourts.gov

PROOF OF EDUCATION IS REQUIRED.

Applications can be emailed, faxed, or mailed.

EQUAL OPPORTUNITY EMPLOYER