What are the responsibilities and job description for the Purchasing Agent position at New Mexico Tourism Department?
To be considered for this position you must apply through the New Mexico State Personnel Office.
https://www.spo.state.nm.us
Why does the job exist?
The Purchasing Agent is responsible for the procurement of goods and services according to the Procurement Code and NMTD's policies and procedures.
How does it get done?
The Purchasing Agent will draft contracts and amendments in consultation with the Chief Procurement Officer (CPO), General Counsel and/or Program Managers for internal contract processes and for the submission to State Purchasing Division and/or Contracts Review Bureau. Creates all purchasing documents including SHARE Requisition, Purchase Orders (PO), Contract Module, and the entire electronic contract packets, etc. Maintains current and accurate contract files; collaborates closely with Program Managers to ensure contract services and/or deliverables are performed timely and satisfactory before payment is issued. Drafts Request for Proposals (RFP) and collaborates with Chief Procurement Officer, General Counsel and or Program Managers until the RFP is finalized for published release. Assists and guides the RFP evaluation committee to ensure processes are followed. Assists in preparing the Evaluation Report with committee recommendations and collaborates with Chief Procurement Officer and/or General Counsel during the contract negotiations for the resulting procurement and award. Creates Internal Purchase Requisitions (IPR), ensures accuracy of accounting string and budget availability before routing for approval. Converts Internal Purchase Requisitions into a Purchase Order, maintains and monitors life cycle of Purchase Orders, ensuring contract term and/or year-end closing procedures are followed to ensure any available budget is disencumbered.
Who are the customers?
- The Tourism Department
- The Tourism Industry
- The State of New Mexico and citizens
Ideal Candidate
- Excellent verbal and written communication skills with proven negotiation skills;
- Excellent interpersonal and customer service skills;
- Excellent organization skills and attention to detail;
- Thorough understanding of the NM Procurement Code,
- Proficient with Oracle PeopleSoft, SHARE software; and
- Proficient with Microsoft Office Suite and related software.
Minimum Qualification
Bachelor's degree in Business or Accounting and Finance and two (2) years of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) years may substitute for the required education and experience.
Job Type: Full-time
Pay: $47,989.00 - $76,782.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
Salary : $47,989 - $76,782