Administrative Coordinator

About us

New South Express (NSE) is a medium business in TRANSPORTATION_LOGISTICS. We are professional, data-driven and fast-paced.

Our work environment includes:

• Modern office setting
• Growth opportunities
• Wellness programs

Position summary:

Perform activities in the Administrative/Finance area. These items may include but not limited to: Payroll Timekeeping, Benefits Administration, New Hire Enrollment and Orientation. Compile and keep personnel records. Record data for each associate, such as address, weekly earnings, and absences. Prepare reports for Management using pivot tables, prepare employment record reports, and file employment records. Conduct training and development programs for associates. Design and conduct training and development programs to improve individual and organizational performance.

Skills:

· Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

· Speaking - Talking to others to convey information effectively.

· Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

· Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

· Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

· Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.

· Writing - Communicating effectively in writing as appropriate for the needs of the audience.

· Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

· Coordination - Adjusting actions in relation to others' actions.

· Time Management - Managing one's own time

· Instructing - Teaching others how to do something.

· Learning Strategies - Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.

· Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

· Learning Strategies - Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.

· Instructing - Teaching others how to do something.

· Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

· Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.

· Ability to deal with the public in a professional manner

· Ability to maintain confidentiality of information

· Ability to make decisions and solve problems while working under pressure

· Ability to Multitask and Manage Multiple Projects at a Time

· Ability to show judgment and initiative and to accomplish job duties

· Ability to work independently

· Must be proficient in Microsoft Office – Excel, Word, Access, PowerPoint, Outlook

· Must be proficient when using a computer

· Must have prior knowledge of employment laws and procedures

· Must have prior knowledge of wage and hour laws

· Must have prior knowledge of employee relation´s procedures and applicable law

· Must have excellent communication skills, pen-man ship, associate relations, organizational skills and ability to prioritize duties.

· Assist with the benefits and MUST be familiar with federal regulations surrounding Health Care Reform for Employers as well as Employees

· Provides continue training and development on existing systems, and new systems

· Must be proficient in the use of Xerox (Scanning, Copying, Emailing, Fax)

· Prior experience in Dayforce/HRIS Programs is a Plus

· Must be able and willing to work the night shift, weekends, and overtime (holidays and shutdowns)

· Assist with the administration, development and training of company policies and procedures

· Support special projects and programs as assigned

· Must have a valid driver’s license

· Must be able to work under strict deadlines and time constraints

· Must have excellent attendance, good attitude, and be punctual, trustworthy

· Demonstrate and advise on proper techniques and practices

· Must be able to follow specific instructions and pay close attention to detail

· Ability to work in a team-oriented environment

· Ability to develop and maintain cooperative working relationships

· Ability to organize workload, adapt quickly to change, and deliver under the pressure of deadlines

· Excellent attendance and being a self-starter

· Ability to maintain confidentially is mandatory

Tasks

· Maintain current knowledge of Equal Employment Opportunity (EEO) and affirmative action guidelines and laws

· Interpret and explain human resources policies, procedures, laws, standards, or regulations.

· Analyze employment-related data and prepare required reports

· Prepare or maintain employment records related to events such as hiring, termination, leaves, transfers, or promotions, using human resources management system software.

· Hire employees and process hiring-related paperwork.

· Explain company personnel policies, benefits, and procedures to employees or job applicants.

. Compile and prepare reports and documents pertaining to personnel activities.

· Process, verify, and maintain personnel related documentation, training, performance evaluations, and employee leaves of absence.

Job Requirements:

· Must be able to work a flexible work schedule, including weekend days.

· Must be able to work in a Warehouse Environment or Production Environment which may consist of walking on concrete floors, and wearing Safety Shoes, Safety Glasses, Hearing Protection, being around moving machinery.

· Must understand Payroll, FMLA, ADA, Medical Benefits, and Worker’s Compensation. Must stay current on changing regulations as well as pending legislation.

· Must have a working background of 2 –3 years in Payroll Processing or Accounting.

· Must have strong analytical abilities

· AS/BA/BS in human resources/accounting/related field; or three (3) – five (5) years of working human resources with experience preferred

· Able to interact professionally within the company with our customer and associates.

· Able to lead project teams and present information to management

· Excellent communication and organizational skills.

· Maintains discretion when interacting with confidential/sensitive information and demonstrates impartiality.

· Experience in planning and scheduling meetings and appointments, organizing and maintaining paper and electronic files, maintaining projects, conducting research, and providing information

· Able to create spreadsheets, compose correspondence, manage databases, and create presentations, reports, and documents by using desktop publishing software and digital graphics.

· This applicant will be required to pass a Microsoft Skills Assessment Placement Test.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• Lincoln, AL 35096 (Required)

Ability to Relocate:

• Lincoln, AL 35096: Relocate before starting work (Required)

Work Location: In person