Executive Assistant, NS (Scheduler)

Duties Description

The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system.

The Department Of Financial Services Is Seeking Candidates For The Position Of Executive Assistant In The Executive Division. Duties Include, But Are Not Limited To, The Following:

• Serves as the primary executive assistant to the Superintendent of the Department, working closely with members of the Department’s Executive Office;
• Builds and maintains a strong and trusted relationship with the Superintendent and senior leaders by providing trusted support;
• Provides comprehensive administrative and clerical support in a range of areas, including scheduling and calendar maintenance, prioritizing and handling of inbound and outbound communications, preparing agendas, managing catering, organization of travel, and managing expense reports;
• Serves as the first point of contact for any correspondence to or meetings with the Superintendent, representing the Department with professionalism and ensuring timely responses to inquiries;
• Reviews and drafts responses to correspondence directed to the Superintendent, ensuring pertinent matters are flagged for the Superintendent's attention;
• Collaborates with other divisions and team members to ensure seamless communication and coordination;
• Assists with special projects and research as needed; and
• Performs other duties as assigned.
  
  

Preferred Qualifications

• Excellent verbal communication, writing, and interpersonal skills.
• Demonstrated ability to navigate complex issues, problem solving in a fast-paced environment.
• Strong project management skills, including experience managing many time-sensitive, complex projects simultaneously.
• Detail-oriented with the ability to organize and prioritize tasks effectively in a fast-paced environment.
• Proficiency with Microsoft 365, Webex, and Zoom.
  
  

Preferred Qualifications

Minimum Qualifications

• Excellent verbal communication, writing, and interpersonal skills.
• Demonstrated ability to navigate complex issues, problem solving in a fast-paced environment.
• Strong project management skills, including experience managing many time-sensitive, complex projects simultaneously.
• Detail-oriented with the ability to organize and prioritize tasks effectively in a fast-paced environment.
• Proficiency with Microsoft 365, WebEx, and Zoom.
  
  

Appointment Method:

This is an appointment to a position in the exempt jurisdictional class. As such, the incumbent of this position would serve at the pleasure of the appointing authority

Additional Comments

Positions located within the New York City metropolitan area, as well as Suffolk, Nassau, Rockland, and Westchester Counties, are also eligible to receive an additional $3,400 annual downstate adjustment.

Appointment Status: This is an appointment to a position in the exempt jurisdictional class.

Appointment to this position is pending Governor Appointment’s Office and Division of Budget approval.