School Year Administrative Assistant (10 months)

DUTIES: 1. Provide direct administrative assistance to the principal as well as site staff as required 2. Greet and direct all visitors in a friendly and professional manner 3. Operate a variety of general office equipment 4. Receive, process, and distribute incoming mail, deliveries and interoffice correspondence as well as prepare and process outgoing mail and packages as necessary 5. Provide public relations and liaison services between the principal, administrators, staff, parents, students, external agencies, and the general public by initiating, retrieving, and responding to various forms of communication as appropriate 6. Coordinate the flow of communications and information to support ongoing school operations 7. Create and distribute various materials, both physical and/or electronic, such as letters, forms, notices, lists, schedules, calendars, flyers, memos, etc. as necessary 8. Prepare, verify and submit payroll materials and purchase requisitions 9. Place requests for, and follow up on, technology, maintenance, and equipment repairs, and services 10. Assist with coordinating office and school events as instructed 11. Places and answers telephone calls to provide information, record messages, and screen calls 12. Composes and transcribes correspondence, bulletins, memorandums, reports, recommendations, and other materials 13. Responsible for the school filing system 14. Orders and maintains school supplies 15. Records financial transactions and balances school fund accounts 16. Keeps attendance records of students as well as administrative and support staff 17. Logs student and staff information and assists with data management and emergency management systems (PowerSchool, BlackBoard Connect, etc) 18. Assists in planning and execution of school emergency operations procedures (evacuation, lockdowns, accountability of staff, etc) 19. Helps teachers and administration coordinate volunteers in the school 20. Coordinates family telephone calls for events, delays, early releases, and cancellations 21. Coordinates student incoming and outgoing transportation including field trips 22. Handles student registration through coordination with the Registrar’s Office 23. Coordinates substitute coverage for absences of staff; provides instructions and distributes materials to the substitute and completes all follow-up work associated with absences 24. Performs administrative tasks to ensure the staff can work efficiently; perform copying, filing and general administrative support and attempts to correct malfunctioning equipment and/or alerts repair personnel to the problem 25. Maintains calendars of class/school events 26. Updates informational bulletin boards daily/ weekly 27. Works with other administrative assistants, secretaries, and central office administration to insure good office procedures 28. Maintains confidentiality in all matters related to student information, personnel and other matters of a confidential nature 29. Performs such other appropriate tasks as may be assigned PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, sit, stoop, squat, kneel, crouch, or crawl; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; talk or hear and taste or smell. The employee is frequently required to sit and occasionally required to walk. The employee must regularly lift and/ or move up to 10 pounds and occasionally lift and/ or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. HOURS: Monday – Friday 7 hours/day not including ½ hour unpaid lunch The position is a ten-month school position that has scheduled hours during weeks school is in session. The position begins two weeks (10 days) before teachers report, ends one week after the end of school, and includes one floating week during the summer (schedule determined by the School Principal). SALARY: Per the negotiated Administrative Assistant Association contract