Accounts Payable Coordinator

About the Company 

At Next Generation Multi-Family Plumbing LLC, we are pioneers in innovative plumbing solutions for modern multi-family living. Our commitment to excellence and forward-thinking approach has made us a trusted name in the industry. As we continue to expand, we are looking for dedicated and dynamic individuals to join our team.

This is a remote position open to candidates in South Carolina, Georgia, and Florida.

Next Generation Multi-Family Plumbing LLC offers a collaborative work environment, opportunities for professional growth, and a culture that values innovation and integrity.

Position Purpose:  

In this proactive and dynamic role, you will be responsible for identifying and resolving issues with minimal supervision. Your duties will include processing invoices, managing pay applications from vendors, and handling various projects as assigned. Your ability to troubleshoot, learn quickly, and prepare resources in advance will be key to your success in the Accounts Payable position. The ideal candidate will be able to handle multiple, simultaneous tasks effectively and efficiently while maintaining a professional, courteous manner. High integrity, including maintenance of confidential information, and the ability to exercise good judgment. 

Duties and Responsibilities: 

• Review, verify, and process 100-200 invoices weekly from vendors, contractors, and service providers promptly and accurately.  
• Reconcile vendor statements and resolve any discrepancies or issues in a timely manner. 
• Monitor invoice aging to ensure that payments are sent out on time.  
• Prepare and issue ACH payments. 
• Investigate and resolve any invoice discrepancies or disputes utilizing various communication channels, such as phone calls, emails, and letters. 
• Manage vendor relationships and address inquiries regarding payments. 
• Respond to all emails, calls, or requests as time permits – ideally same day or within 24 hours. 
• Keep accurate records of vendor interactions and transaction details. 
• Enter new or updated vendor information and compliance documents as needed. 
• Ensure accurate expense coding according to purchase orders, job codes and project numbers, collaborating with project managers and other departments as necessary. 
• Provide certificates of insurance for new equipment rental vendors and upon policy renewal each year. 
• Generate financial reports related to accounts payable, including weekly aging reports. 
• Support audits by providing requested accounts payable documentation. 
• Assist with month-end and year-end closing activities by preparing reconciliations and reports for management.  
• Other tasks/projects requested by management. 

Required Skills and Qualifications 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required: 

• Associate degree in accounting or finance preferred. 
• Software Knowledge: Proficiency in the Microsoft Office suite (Excel, Outlook, Teams) Advanced Excel Skills desired, Jonas Premier system and construction applications a plus. 
• Fundamental accounting or purchasing concepts required, including knowledge of vendor/vendor relations, processes, and methodologies. 
• Ability to work both independently and in a team setting with internal and external customers; be a self-starter as well as be flexible and adaptable in a fast-paced and changing environment. 
• High degree of accuracy, particularly working with repetitive, large amounts of data. 
• Effective time management and excellent organizational and analytical abilities. 
• Must have strong oral, written, and effective interpersonal communication skills. 
• A team player with the enthusiasm and dedication to learn new processes, procedures, and tools. 
• Must be detail and deadline-oriented and focused. 
• Knowledge of IRS regulations surrounding 1099 reporting requirements is a plus. 
• Previous experience in accounts payable or a related field, preferably in the construction industry. 

Terms of Employment and Eligibility Requirements 

• Candidate must be a U.S. citizen and legally authorized to work in the United States. 
• Must be at least 18 years of age.  
• Must possess a high school diploma or equivalent.   
• Must pass pre-employment background screening. 
• While we do not require a drug test for initial employment, please note that you may be subject to randomized drug testing during your tenure with the company. 

We are an Equal Opportunity Employer 

Next Generation Multi Family Plumbing LLC is committed to an inclusive and diverse workplace that values and supports the contributions of all individuals. We are an equal-opportunity employer of minorities, females, protected veterans, and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, familial status, pregnancy, ancestry, national origin, handicap, gender identity or expression, protected genetic information, disability status, protected veteran status, or any other characteristic protected by law.