Payroll/Accounting Office Administrator

Next Level Solutions is seeking a motivated and independent self-starter Payroll/Accounting Office Administrator on behalf of one of our Baton Rouge clients in the construction industry.

Job Overview

We are seeking a Payroll/Accounting Office Administrator to oversee payroll processing and administrative functions within our company. The ideal candidate will be responsible for managing payroll operations using Paylocity and Trimble Spectrum software, ensuring compliance with labor laws, certified payroll requirements, and accurate financial reporting.

Payroll Responsibilities

• Process weekly and biweekly payroll.
• Maintain and update payroll records, including hours worked, overtime, prevailing wage rates, and deductions.
• Ensure compliance with certified payroll reporting, and prevailing wage laws.
• Manage payroll tax filings, deductions, and benefits administration.
• Reconcile payroll data between Paylocity and Trimble Spectrum software for accurate financial tracking.
• Handle employee payroll inquiries and resolve discrepancies efficiently.
• Prepare and submit payroll reports for management, auditors, and government agencies.
• Coordinate with HR and accounting departments for payroll adjustments, new hire onboarding, and benefits enrollment.
• Track and report worker's compensation data monthly.
• Handle annual worker's compensation audits, ensuring timely and accurate submission of all required documentation.
• Stay updated on changes to payroll regulations, labor laws, and construction industry payroll requirements

Accounting/Office Responsibilities

• Assist with invoice processing, expense tracking, and related accounting activities
• Answer and direct phone calls, emails, and other communications.
• Maintain and organize project files, permits, and contracts.
• Enter and update data in Trimble Spectrum to track job costs.
• Order and track office and job site supplies.
• Schedule and coordinate meetings, travel arrangements, and company events.

Experience

• Bachelor’s degree in Accounting, Finance, or Business Administration (Preferred)
• Minimum 1-2 years of payroll experience in the construction industry.
• Accounting background strongly preferred.
• Proficiency in Paylocity Payroll and Trimble Spectrum (or similar construction payroll software).
• Experience handling payroll tax filings, deductions, and compliance reporting.
• Excellent attention to detail and accuracy in payroll processing.
• Ability to manage multiple tasks, prioritize work, and meet strict deadlines.
• Strong communication, problem-solving, and organizational skills.
• Team-oriented with a positive attitude and strong customer service focus.
• Proficiency in Microsoft Office Excel