What are the responsibilities and job description for the Administrative Assistant 3 position at Nextant LLC?
Nextant is seeking a motivated Administrative Assistant 3 to join our client's team. This role will play a key role in supporting a large monetization and business planning organization by managing complex scheduling needs for multiple General Managers. As part of a highly experienced seven-member administrative team, this role will primarily focus on calendar management while providing occasional support for expenses, travel coordination, and team-related tasks. The ideal candidate has strong experience with internal tools, proficiency in Microsoft systems, and the ability to navigate dynamic scheduling priorities with efficiency and discretion.
Job Responsibilities:
- Manage complex calendars for General Managers, ensuring efficient scheduling and prioritization of meetings.
- Coordinate across multiple teams to balance scheduling needs and resolve conflicts proactively.
- Utilize internal tools and Microsoft systems to streamline administrative workflows.
- Serve as an interim approver for expense processing, ensuring compliance with company policies.
- Provide occasional support for booking travel arrangements as needed.
- Collaborate with an experienced administrative team to ensure seamless team operations.
- Maintain confidentiality and professionalism while handling sensitive information.
- Assist in ad-hoc administrative tasks to support the broader team when required.
Requirements:
- No degree is required to be eligible for this role.
- Minimum 3 years’ experience with Calendaring for multiple calendars in outlook.
- Minimum 2 years’ experience of supporting executives.
- Minimum 2 years’ experience with Microsoft 365
- The ideal resume would contain previous experience juggling multiple calendars, as well as working with executives. Even better is prior experience working with various kinds of executives with different personalities and work styles. Previous experience supporting large enterprise tech teams is a big plus.
- Previous experience at Microsoft - 1 years’ experience using Employee Central and MyExpense
Benefits:
- Computer and workstation
- Health Plan
- 15 PTO days per year (accrued)
- Major US holidays
- Parental Leave
- 401K
Duration:
Estimate start date: 3/3/2025
Estimate end date: 6/30/2025
Fully Remote domestic US sourcing, however preference for candidates that can come onsite a couple times a month in Redmond, WA.
Pay Rate:
The annual salary range for this position is $52,000 - $57,000 in Washington State. Please note that the salary range is a general guideline. Nextant considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/ training, key skills, and other market and business considerations when extending an offer.
Please note: Candidate must be in Washington State
We look forward to reviewing your application!
Salary : $52,000 - $57,000
