Contract Specialist

Contract Specialist

Procurement & Support Services

Move forward with us! At NJ TRANSIT, you'll join us in transforming the third-largest transportation agency in North America. We are committed to delivering safe, reliable service that gets customers to their destinations on time-and we're looking to hire talented folks with a commitment to excellence to make it all possible.

Summary :

Executes procurements under the direction of Procurement & Logistics Department management. Interacts professionally with stakeholders and higher-level management.

Roles and Responsibilities :

Solicitation Management Responsibilities :

• Solicitations assigned to Contract Specialists typically are small to medium sized procurements or select activities within a larger solicitation.
• Researches and conforms specifications for services, goods, or equipment for Solicitations (Requests for Proposals (RFPs) and Invitations for Bids (IFBs)).
• Reviews the proposed specifications, contract awards, change orders and amendments including justification memoranda for conformance with applicable regulations and consistency with procurement process of other contract specialists on the team. Coordinates review of IFB and RFP packages by appropriate departments, advises project manager of review results.
• Conducts bid and proposal processes. Establishes and maintains procurement schedules. Performs prequalification appraisals. Coordinates technical evaluation committees. Distributes bid and proposal packages, and communicates with vendors, contractors and consultants. Tabulates bids and proposals.
• Reviews, analyzes, and appraises bids and proposals. Performs cost and price analyses. Negotiates scopes of service, direct and indirect costs, fees, and terms and conditions. Prepares Cost Analysis and Negotiation documentation and recommends contract award.
• Tracks procurements through the Board process to contract award. Prepares Procurement fact sheets for Board Liaison.
• Coordinates contract approval and execution process.
• Issues Purchase Orders (POs) against Requisitions in support of procurements or for stand-alone small purchases.
• Assures that all required documents, representations, and certifications are properly executed and attached to Pos and associated files as required.

Contract Management Responsibilities :

Systems of Record Responsibilities :

Training Responsibilities :

Other Responsibilities :

Education, Experience and Qualifications :

Knowledge and Skills :

Contract Specialist

Technology - Must be able to work proficiently in the following Systems of Record : ECMS, Microsoft Office Suite (Outlook, Access Databases, Excel Spreadsheets, Word, PowerPoint, Project, Teams), Adobe, Oracle ERP, Kronos, Bid Express, and other systems in use or under development. Systems may change over time.

Communication - Must be able to understand active listening and have very good written and verbal communication skills required.

Procurement :

At NJ Transit, you will enjoy a competitive salary and excellent benefits package :

401(a) - Retirement plan with a 6% employer contribution

At NJ TRANSIT, diversity and inclusivity are vital to our success as we are committed to hiring individuals from diverse backgrounds, experiences, abilities, and veteran status. As an Equal Opportunity Employer, we encourage all qualified applicants to apply and join our team.

Learn more about NJ TRANSIT! Sign up to receive an invitation to our next live information session at WWW.NJTRANSIT.COM / BEST

Job Details

City : Newark

State : NJ