What are the responsibilities and job description for the HR & Office coordinator position at Nobi Smart Lights - US?
About Nobi USA:
Nobi USA is a pioneering company in AgeTech and the developer of the Nobi Smart Light, a technology designed to empower elderly individuals, their families, and senior care providers. Our mission is to provide discreet, responsive solutions that deliver care when needed, not when it’s unwanted. With a focus on innovation and collaboration, we strive to ensure our products meet the unique needs of our customers, building a brand that resonates across global markets.
Job Description:
As HR & Office Coordinator US, you support the HR- team in daily administration and hard human resources tasks. You are also involved in HR Initiatives and operational projects. In this role, you will be responsible for coordinating office operations, ensuring smooth HR administration & follow up and conducting ad hoc projects for the US market.
HR Responsibilities:
- Prepare payroll in the US, working closely with HR Partner Adam’s Keegan.
- Ensure smooth on- & offboarding processes for new and departing employees.
- Help draft and implement HR policies (home office, holiday policy, etc.).
- Be engaged in both HR initiatives and broader US company projects.
- Keep our HR platforms organized and updated.
- Support Learning & Development by coordinating training programs and tracking employee certifications.
- Assist with recruitment by scheduling interviews, managing calendars and conducting pre-screenings.
- Assist with HR tooling by testing and implementing new systems.
- Help to plan multiple team events per year in the US.
Office Responsibilities:
- Keep the office running smoothly by ordering supplies (yes, even the coffee and towels!).
- Be the SPOC for third parties, coordinating with maintenance and repair services.
- Welcome visitors and ensure they have a great office experience.
- Oversee facility management, including office rentals and contracts.
Qualifications:
- Education: Bachelor’s degree in HR, Communications, or a related field (Preferred).
- Relevant work experience: at least 5 years, preferably in a broad HR or office management role.
- Hands-on mentality: You take initiative and handle tasks independently.
- Scale-up mindset: You think proactively, suggest improvements, and help optimize processes.
- Ownership: You take responsibility and think in solutions.
- Digital Savvy: Hands-on experience with digital platforms and tools.
- Collaborative Spirit: Ability to work independently and as part of a team.
Physical Requirements:
- Ability to perform essential job functions safely and meet productivity standards.
- Willingness to travel for events and on-site responsibilities.
Salary Range: $65,000 - $75,000
Benefits:
- 401(k) with matching
- Health, Dental, and Vision insurance
- Paid time off
- Parental leave
Schedule:
- Full-Time (40 hours per week)
- Monday to Friday (occasional weekends as needed for events)
Location Requirements:
Ability to commute to our Houston office or plan relocation before starting work (Preferred).
Salary : $65,000 - $75,000
