What are the responsibilities and job description for the Account Payable and Receivable Manager position at Nordic Calista?
JOB SUMMARY
The Account Payable and Receivable (AP/AR) Manager is responsible for overseeing and managing the full cycle of accounts payable and accounts receivable functions. This includes the timely processing of invoices, account reconciliation, monitoring outstanding balances, and ensuring the accuracy and integrity of financial records. The AP/AR Manager supervises staff and works closely with internal and external stakeholders to support efficient financial operations and strong cash flow management.
ESSENTIAL FUNCTIONS
Ensure accurate and timely processing, coding, and verification of vendor and customer invoices.
Oversee reconciliation of accounts, including historical balances, ensuring records are accurate and up to date.
Monitor overdue balances and customer payment profiles, and support collection efforts as needed.
Investigate and resolve discrepancies related to billing, payments, and account balances.
Serve as a point of contact for payment inquiries and account-related issues.
Support cash flow management by ensuring timely billing, collections, and vendor payments.
Oversee the preparation, analysis, and presentation of AP/AR financial reports and summaries for leadership.
Supervise AP/AR staff, manage workload distribution, and ensure high levels of productivity and accuracy.
SUPERVISORY RESPONSIBILITIES
This position has supervisory responsibilities over accounts payable and receivable staff.
KNOWLEDGE, SKILLS, & ABILITIES
Intermediate knowledge of accounting principles, practices and the analysis and reporting of financial data.
Proficiency with Deltek Costpoint and the ability to learn new financial and business systems.
Advanced proficiency in Microsoft Excel skills, including pivot tables and complex formulas.
Ability to read and interpret technical documents, procedures, and safety manuals.
Strong written communication skills, including the ability to write routine reports and correspondence.
Proficiency in typing (minimum 45 WPM) and 10-key touch with a high degree of accuracy.
High ethical standards and the ability to maintain strict confidentiality.
Excellent analytical skills, with strong attention to detail and accuracy.
Strong organizational and time management skills, with the ability to manage competing priorities and meet deadlines.
Ability to perform basic mathematical computations, detect unobvious facts and issues, and exercise resourcefulness in resolving problems.
Demonstrated ability to lead, train, and mentor team members.
Strong forecasting and cash flow planning skills.
Ability to interpret contracts and understand their financial implications.
Ability to work in a Native Corporation multi-business environment.
MINIMUM QUALIFICATIONS
Bachelor’s degree in Accounting, Finance, or a related field required; five (5) years of progressive, industry-related experience may be substituted in lieu of a degree.
Minimum of two (2) years of operations finance, project finance, or small business finance experience preferred.
Minimum of one (1) year of supervisory experience.
Delek Costpoint experience preferred.
Ability to pass a drug, credit, and background screening.
WORKING ENVIRONMENT
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Nordic-Calista has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. Occasional overtime in preparing for or during audits may be necessary. The noise level is moderately quiet.
PHYSICAL/VISUAL/MENTAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).
EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.
