What are the responsibilities and job description for the Executive Office Manager position at North Bridge Staffing Group?
Job Description
We are seeking a highly experienced Executive Administrative Assistant to provide comprehensive office management and administrative support to our executive leadership team. This role is essential in ensuring smooth day-to-day operations while assisting in key areas such as compliance, accounting, wealth management, and investment management.
About the Role
This role is perfect for a seasoned administrative professional who thrives in a fast-paced environment and enjoys supporting leadership with high-level administrative functions. If you have a strong track record of delivering exceptional results and exceeding expectations, we encourage you to apply.
Responsibilities
- Office Operations
- Manage office supplies, reception duties, and coordinate maintenance needs to ensure efficient office operations.
- Document Control
- Oversee document management, including scanning, filing, tracking deliverables, and managing files.
- Meetings & Events
- Assist with scheduling, travel arrangements, and light event planning.
- Reporting & Data
- Run, format, and organize reports for various business functions.
- Financial Assistance
- Provide financial support, including money movements and bill payments.
- Presentation Development
- Create and edit PowerPoint presentations for internal and external use.
- Excel & Admin Support
- Organize and manage information using Excel and other software as needed.
Requirements
- 10 years of experience in administrative support, preferably in a finance, investment, or professional services environment.
- QuickBooks experience preferred.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
- Experience with DocuSign and financial reporting tools is a plus.
- Excellent communication skills with a high level of professionalism and discretion.
- Ability to work independently while collaborating with executive leadership and internal teams.
