What are the responsibilities and job description for the Procurement Specialist position at North Carolina Agricultural & Technical State University?
Posting Details
Classification Information
Position / Classification Title
Purchasing Specialist
Classification Type
SHRA
Position required to work during periods of adverse weather or other emergencies :
N - Not Mandatory
Minimum Experience / Education
Bachelor's degree; or Associate's degree and two years of related experience; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
Preferred Years Experience, Skills, Training, Education
- Higher Education, government procurement experience preferred.
- Professional purchasing certification desirable (i.e. CPPB, CPPO, C.P.M. or CPCM).
- Ability to assess and demonstrate working knowledge of common procurement principles, ethics, and standards with integrity and confidentiality.
- Ability to take ideas or set of instructions and convey them to individuals or groups in a manner that is comprehensible (verbal and non-verbal), that leads to building strong professional relationships.
- Excellent verbal and written communication skills required.
- Able to facilitate training for staff and faculty at all levels within University.
- Familiar with accounting principles and practices.
- Ability to work independently and as part of a diverse team.
- Provide professionalism and diplomacy at all levels within the University.
- Must possess ability to adhere to strict deadlines while maintaining sense of urgency; multi-tasking daily duties and projects.
- Direct experience with an Enterprise Resource Planning System ("ERP") preferably Ellucian Banner.
- Direct experience with an eprocurement system, preferably Jaggaer (formerly SciQuest).
- Knowledge of State and departmental procurement regulations, guidelines, and policies and procedures including North Carolina Administrative Code, statutes and Executive Orders.
- Knowledge of the North Carolina E-Procurement System, the North Carolina Interactive Purchasing System (IPS).
- Computer skills and knowledge; Microsoft Office (Excel, Outlook, Word, PowerPoint), Adobe Pro; Visio knowledge desirable.
- Comfortable with public speaking (i.e. presentations) or training one-on-one or group settings.
Required License or Certification
Professional publishing certification desirable (i.e. CPPB, CPPO, C.P.M. or CPCM) desirable.
Position Overview
Primary Purpose of Position
The position is responsible for acquiring goods and services for the University. Within the Procurement Services Office Team the Purchasing Agent / Procurement Specialist is expected to interface with department personnel and other administrators at the University to ensure that the University's needs and requirements are attained. This position may assist in administering and managing the University Procurement Card Program. This position is responsible for establishing and managing vendor relationships through Strategic Contracts and Master Service Agreements. These efforts must be compliant with all appropriate State of North Carolina, University and / or federal policies, provide internal customer support, category spend management, and vendor management. This position is responsible for evaluating requisitions for completeness, and taking appropriate actions for effective, ethical and timely procurement of products and services for the University. This position is scheduled for a normal 8 : 00am to 5 : 00PM work shift; however, the position carries a professional obligation to work additional hours when necessary to ensure performance of required duties or to meet deadlines.
Primary Function of Organizational Unit
The Procurement Office provides direction over the entire procurement activities within NCA&TSU, including purchasing and administration of the procurement card. Manages all procedural aspects of purchasing activities within State and Federal laws, North Carolina Division of Purchase and Contract rules and regulations, agency / university policy and procedures. Communicates with internal and external customers, clients and suppliers; negotiates between parties; verifies availability of funds, advises management on proper allocation of funds, etc.
Work Hours
8 : 30 a.m. - 5 : 30 p.m. / Mondau-Friday
Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.
Hybrid (Employees are working part-time in the office to perform job tasks that require on-campus engagement, and the remaining time at home)
Key Responsibilities and Related Competencies
Required Competency
Professional Knowledge
Duties
Purchasing -In-depth knowledge of procurement principles, ethics and standards as it pertains to the State of North Carolina State or other State Government rules and regulations, to assist customers in acquiring goods / services. The procurement agent / specialist will be responsible for driving quality, delivery, supplier management, and pricing improvements to meet the goals of the organization and the needs of the customers.
Job Duties :
partnerships with key suppliers - Supports cost, lead-time and quality improvement initiatives with key suppliers
Required Competency
Decision Making and / or Problem Solving
Duties
Required Competency
Technical Knowledge
Duties
Perform other related duties as required.
Required Competency
Communication and Interpersonal Skills
Duties
Perform other related duties as required.
Required Competency
Client / Customer Service
Duties
Ability to meet / exceed customer requirements / needs to provide customer service resulting in a positive customer experience.
Duties :
Perform other related duties as required.
Position Information
Working Title
Procurement Specialist
Competency Level
Contributing
Position Number
000068
Recruitment Range
50,855 - $53,000
FLSA
Non-Exempt
Appointment Type
Permanent - Full-time
40 hours / week, 12 months
If Time Limited, Appointment Length
Organizational Division
VC for Business & Finance
Organizational Location
VC for Business & Finance
Organizational Unit
Procurement Services
Posting Detail Information
Posting Number
SHRA2769
Open Date
01 / 31 / 2025
Close Date
02 / 14 / 2025
Special Instructions to Applicant
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
Employee Benefits available to NC A & T permanent employees include the following and more :
This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
Quick Link
Salary : $50,855 - $53,000
