What are the responsibilities and job description for the UTS - Temporary Business Services Coordinator at NC State position at North Carolina State University?

Position Information

Posting Number	PG194913TM
Position Number	48SM46
Position Type	Temporary
Essential Job Duties	Primary Purpose of Position Assist with students' record administration correspondence: download applications from GradWatch, assist with processing applications, prepare the required student academic records in a timely manner for awarding of degrees, and compile student data, including contact information. Assist with appointments and students as needed. Initiate temporary student hiring and student assistant hiring/rehiring. Assist with providing information for the processing of graduate appointments for RAs and TAs. Provide and administer financial transactions. Initiate small purchase vouchers, purchase order requisitions, marketplace orders, travel reimbursements, IDTs, JVs, and reconciliations on a regular basis and as a backup when needed. Pay tuition and fees under the sponsorship form. Serve as the property coordinator for the department. Serve as the department timekeeper for temporary employees, including the review and correction of temporary employee time sheets.
Is Time Limited	Yes
If Yes, Appointment Length

Department Information

Job City & State	Raleigh, North Carolina
Department

System Information

Classification Title	Temporary-Clerical
Working Title	UTS - Temporary Business Services Coordinator at NC State

Requirements and Preferences

Work Schedule	Monday - Friday, 8 AM - 5 PM
Other Work/Responsibilities	Other Work/Responsibilities Process P-card transactions and handle P-card reconciliation. Reconcile the imprest account (Petty cash) account in the department. Liaise online to schedule and expand departmental distance education offerings. Assist the Director with workshops. Assist the Director with tasks as needed. May act as building liaison backup. Provide backup for the Department's main office and Executive Assistant - assisting faculty, students, and staff. P-card reconciler; submit marketplace orders and vouchers as needed. Backup for the program for financial transactions when their administrative assistant is unavailable. Assist with updating internal office policies and procedures to best practices. Perform other duties as assigned by the supervisor.
Minimum Experience/Education	1-2 years of experience in office administration, finance, or a related field. Experience in managing student records, processing financial transactions, or handling administrative tasks Experience with graduate student programs or student services in a higher education setting Knowledge of administrative tasks like reconciling accounts (e.g., P-card, petty cash) and handling purchases and reimbursements
Department Required Skills	Core Administrative & Organizational Skills
Preferred Years Experience, Skills, Training, Education	Possess a blend of strong administrative, interpersonal, and technical skills and the ability to multitask
Required License or Certification	N/A
Valid NC Driver's License required?	No
Commercial Driver's License Required?	No

Recruitment Details

Anticipated Hiring Range	$29.00/hourly

Recruitment Dates

Job Open Date	02/21/2025

Applicant Information

Quick Link

https://jobs.ncsu.edu/postings/215369

AA/EEO

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Salary : $29

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