What are the responsibilities and job description for the UTS - Temporary Executive Assistant at UNC Chapel Hill position at North Carolina State University?
Position Information
Posting Number
PG195071TM
Position Number
48SM68
Position Type
Temporary
Essential Job Duties
The Executive Assistant’s primary responsibility is to provide support with the following.
- Manage the Chair’s calendar and coordinate meetings with internal and external stakeholders.
- Draft, revise, and distribute meeting agendas based on prior formats; facilitate meetings and take detailed notes.
- Collaborate with staff to plan and execute department events, including ordering food and managing setup and cleanup.
- Oversee project and task management for the Chair, ensuring up-to-date tracking of current, planned, and completed initiatives.
- Draft professional correspondence in alignment with higher education standards while maintaining strict confidentiality.
- Organize and maintain departmental files and digital folders.
- Coordinate travel logistics for the Chair, including researching travel options, managing conference registrations, and submitting expense reports via Concur.
- Handle administrative tasks such as requesting parking permits and other departmental necessities.
- Liaise with internal and University-wide contacts to support administrative processes, including APT submissions, academic and student support, the Dean’s Office, and central administrative offices.
Is Time Limited
Yes
If Yes, Appointment Length
3-6 months
Department Information
Job City & State
Chapel Hill, NC
Department
System Information
Classification Title
Temporary-Professional NonFaculty
Working Title
UTS - Temporary Executive Assistant at UNC Chapel Hill
