UTS - Temporary Executive Assistant at UNC Chapel Hill

Posting Details

Position Information

Posting Number PG195071TM

Position Number 48SM68

Position Type Temporary

Essential Job Duties

The Executive Assistant’s primary responsibility is to provide support with the following.

• Manage the Chair’s calendar and coordinate meetings with internal and external stakeholders.
• Draft, revise, and distribute meeting agendas based on prior formats; facilitate meetings and take detailed notes.
• Collaborate with staff to plan and execute department events, including ordering food and managing setup and cleanup.
• Oversee project and task management for the Chair, ensuring up-to-date tracking of current, planned, and completed initiatives.
• Draft professional correspondence in alignment with higher education standards while maintaining strict confidentiality.
• Organize and maintain departmental files and digital folders.
• Coordinate travel logistics for the Chair, including researching travel options, managing conference registrations, and submitting expense reports via Concur.
• Handle administrative tasks such as requesting parking permits and other departmental necessities.
• Liaise with internal and University-wide contacts to support administrative processes, including APT submissions, academic and student support, the Dean’s Office, and central administrative offices.
  
  

Is Time Limited Yes

If Yes, Appointment Length 3-6 months

Department Information

Job City & State Chapel Hill, NC

Department

System Information

Classification Title Temporary-Professional NonFaculty

Working Title UTS - Temporary Executive Assistant at UNC Chapel Hill

Position Information

Requirements and Preferences

Work Schedule Monday-Friday 8AM-5PM

Other Work/Responsibilities

Minimum Experience/Education

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Department Required Skills

• Individual with professional demeanor who employs appropriate protocol and cultural sensitivity in high-level interactions with national and international stakeholders, as well as with University officers.
• Demonstrated strong commitment to quality.
• Demonstrated ability to analyze and interpret policies and guidelines, as well as detailed knowledge of administrative office work processes.
• Ability to work in teams and to maintain effective professional relationships.
• Ability to work independently, manage a variety of tasks, follow-up on assignments, and take initiative on projects (time and project management proficiency).
• Flexibility to work across disciplines.
• Excellent oral and written communication skills.
• Skillful in organizing, planning and managing administrative activities.
• Demonstrated knowledgeable and proficiency of software programs, including but not limited to Microsoft Word, Excel, PowerPoint, and Outlook, as well as Adobe Pro and WordPress (or similar).
  
  

Preferred Years Experience, Skills, Training, Education

N/A

Required License Or Certification

N/A

Valid NC Driver's License required? No

Commercial Driver's License Required? No

Recruitment

Recruitment Details

Anticipated Hiring Range $30.95/hourly

Recruitment Dates

Job Open Date 04/11/2025

Applicant Information

Quick Link https://jobs.ncsu.edu/postings/217185

AA/EEO

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.