What are the responsibilities and job description for the UTS - Temporary Program Coordinator at NC State position at North Carolina State University?

Position Information

Posting Number	PG195023TM
Position Number	48SM59
Position Type	Temporary
Essential Job Duties	This department supports students through all stages of their NC State journey. Exploration events, pre-college programs, and individual visits are a few of the opportunities that the department provides for prospective students and their families to learn more about the College. Current students receive support from the exceptional department staff through academic advising, career services, scholarships, student engagement, and peer tutoring. The department Program Coordinator will be responsible for: Managing all the department budgets to ensure alignment with the College's strategic plans and goals. Monitoring and overseeing all fiscal processes in the department, ensuring compliance with College and University regulations. Serving as the college scheduling officer, collaborating with undergraduate directors to manage teaching schedules, including distance education courses, and room assignments. Coordinating the planning of two college graduation ceremonies, including, but not limited to, publishing of ceremony programs, arranging catering and other vendors, and communicating with students and families. Providing travel planning assistance for the Associate Dean for Programs and Faculty Excellence and the department staff. Managing all purchasing for the department. Supervising student assistants. Assisting with the department's event planning. Assisting the department staff with administrative duties. Serving as the department office manager. Scheduling volunteer opportunities for the department staff.
Is Time Limited	Yes
If Yes, Appointment Length	3-6 months

Department Information

Job City & State	Raleigh, NC
Department

System Information

Classification Title	Temporary-Clerical
Working Title	UTS - Temporary Program Coordinator at NC State

Requirements and Preferences

Work Schedule	Monday - Friday, 8am - 5pm (40 hours)
Other Work/Responsibilities	Other duties as needed.
Minimum Experience/Education	Minimum of 2 years of experience in administrative support, budget management, event coordination, or a related field. Experience in customer service, fiscal oversight, and office management. Demonstrated proficiency with Microsoft Office Suite (Word & Excel), Google Drive, and Zoom
Department Required Skills	Experience in customer service, event planning, and database entry. Effective written and verbal communication skills with close attention to detail Demonstrated ability to work independently with strong organizational and analytic problem-solving capabilities under the pressure of multiple priorities in a fast-paced environment Ability to interpret, effectively communicate and apply policies and procedures ensuring confidentiality. Demonstrated proficiency using Microsoft Office (Word & Excel), Google Drive, and Zoom.
Preferred Years Experience, Skills, Training, Education	Highly prefer experience in working with NC State's Wolfpack Financial System, P-Card reconciliation process and purchasing process. Previous experience with working within an academic unit or college at NC State
Required License or Certification	N/A
Valid NC Driver's License required?	No
Commercial Driver's License Required?	No

Recruitment Details

Anticipated Hiring Range	$20.00-$25.00, depending on qualifications

Recruitment Dates

Job Open Date	03/25/2025

Applicant Information

Quick Link

https://jobs.ncsu.edu/postings/216422

AA/EEO

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Salary : $20 - $25

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