Conference Administrative Assistant (CAA)

This is a part-time, non-benefited position. Only NDSU students are eligible to be hired in this position. Unsolicited applications to this posting will NOT be considered.

Participate in staff training (planning and presenting), perform administrative duties with regards to conferences, including coordination of linen services, scheduling of CTM work schedules, preparation of conference billing, checkin/checkout duties, provide customer service to conference guests, disseminating information as needed, assisting with camp registration processes, and other duties as assigned including working in the Residence Life central office.

Required Qualifications:

• Ability to complete paperwork in a thorough, neat, and timely manner
• Ability to manage stressful situations with a positive attitude
• Current student of NDSU(undergraduate or graduate) or having graduated in May 2025
• Work experience which demonstrates organization, initiative, assertiveness
• Proficient in Microsoft Office
• Possession of a valid driver's license
• Work experience within Residence Life and/or summer conferences is preferred

Time Commitment:
CAA's can move into their assigned hall as early as May 18, 2025; the position begins May 19, 2025 and ends on August 15, 2025.
Due to the nature of this position, CAA's must be prepared to work full-time with flexibility in hours and scheduling.
CAA's are allowed time off during the summer. There are times when all staff must be present and no time off is allowed. CAA's must be present during these times (additional dates may be added as the summer conference schedule is finalized):

April 10, 5-6 p.m. (HD Social)
May 26 – May 29 (Training)
June 2-6 (FFA)
June 13-15, 20-22 (Football Camps)
July 10-20 (USAW Wrestling) and July 27 - Aug 2 (FSY)

Compensation:
Approximately $6,000 over the summer (paid as an hourly wage of $15/hour)
7:30 am - 4:00 pm, Monday - Friday, with occasional night or weekend hours
FREE room and meal compensation

To Apply - Applications must include the following materials:

Please include within application if you are currently or have in the past 12 months been employed with NDSU, the North Dakota University System or any other North Dakota State agency. If so, include which agency/department, as well as your how many hours you work a week and in the past 12 months.

Employment Eligibility:

NDSU determines employment eligibility through the E-Verify system: What is E-Verify? New employees to NDSU must present specific identification to determine their employment eligibility no later than their first day of work. To view the identification required, please see USCIS Form I-9. You will be required to have one item from List A OR one item from List B and List C.

No Smoking Notice:

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.

EO/AA Statement:

North Dakota State University is an Equal Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, color, gender expression/identity, genetic information, marital status, national origin, participation in lawful off-campus activity, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, spousal relationship to current employee, or veteran status, as applicable.

Diversity Statement:

NDSU strives to be a community of belonging, recognizing unique differences as strengths of our university. We seek to recruit and retain a diverse workforce that supports a community in which diverse populations and perspectives will know and learn from one another. NDSU values candidates who are committed to our core values of respect, inclusivity, community, creativity, excellence, impact, innovation, integrity, resilience, responsiveness, and transformation. Successful candidates will be committed to and help advance our strategic goal to create and maintain an open and respectful environment to promote inclusivity and diversity as a cornerstone of education, research, and outreach.

Veteran’s Preference Notice:

This position is subject to North Dakota Veteran’s Preference requirements.

Reasonable Accommodation Information

North Dakota State University is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact Human Resources at 701-231-8961 or ndsu.hr@ndsu.edu.