Human Resources Payroll Assistant (Staff Assistant)

About North Shore Community College:

North Shore Community College is a diverse, caring, inclusive community that inspires our students to become engaged citizens and to achieve their personal, academic, and career goals through accessible, affordable, rigorous educational opportunities that are aligned with our region's workforce needs and will prepare them for life in a changing world. NSCC is one of 15 Massachusetts community colleges, which serves the 26 cities and towns north of Boston. Since its founding in 1965, NSCC has grown from a single leased building to an urban campus in downtown Lynn and a suburban campus in Danvers, and from five to 80 academic programs of study. Nearly 50,000 students have graduated from NSCC. The college is accredited by the New England Commission of Higher Education (NECHE).

Job Description:

Human Resources Payroll Assistant (Staff Assistant)

Non-Unit Professional position, 37.5 hours/week

Campus Location: Danvers

Work Schedule: Monday - Friday; 8:30 am - 4:30 pm

SALARY: Anticipated salary range $55,589.04 - $60,000.00. Actual salary is commensurate with experience and education. Full time benefited employees at North Shore Community College are eligible for a comprehensive benefits package offered through the Commonwealth of Massachusetts. Click HERE for a highlight of these benefits.

GENERAL STATEMENT OF DUTIES:

Under the direction of the Payroll Director, this position will have primary responsibility for assisting with the 03 part-time payroll; through the state's Human Resource Compensation Management System (HR/CMS). The Payroll Assistant is also responsible for verifying data entered through employee self-service time and attendance (SSTA) system for compliance with federal and state laws, maintaining payroll records and responding to employee payroll inquiries

ESSENTIAL FUNCTIONS:

• Responsible for supporting the processing of biweekly payrolls.
• Review attendance reports from HRCMS and timesheets to ensure accuracy for federal work study and part time and non-credit adjunct employees.
• Coordinate the payroll processing of work-study students with Work-Study Coordinator in Student Financial Services.
• Coordinate the payroll processing of non-credit adjunct faculty with the Operations Manager in Corporate & Professional Education Department.
• Enter deductions into HR/CMS; Federal tax, State tax, Medicare Tax. Identify and enter FICA exempt work-study students.
• Enter employee Direct Deposit banking information into HR/CMS.
• Process new hires in the HRCMS system, Banner and Labor Cost Management (LCM) systems.
• Perform internal audits of department time and attendance procedures to ensure compliance with payroll policies and procedures and wage and hour laws.
• Process stop-payments and reissue checks to the state treasurer's office.
• Create Dyna Cash vouchers for Payroll Director when needed.
• Maintains confidential salary, payroll and personnel records.
• Reset SSTA passwords as requested.
• Respond to inquiries from employees and managers regarding Self Service Time and Attendance.
• Process part-time requisitions (RFEs) through Interview Exchange Recruitment System as final slot.
• Train and assist employees at all levels with SSTA questions and concerns.
• Resolve payroll discrepancies relating to part time employees.
• Completes employee verification for Full-time and Part-time employees.
• Writes and run queries of the HRCMS data warehouse for reporting purposes.
• Serve as back-up for processing full time and credit-adjunct payroll.
• Performs other related duties as assigned.

SUPERVISION RECEIVED: Reports to the Payroll Director

Requirements:

• Minimum of two (2) years of full-time, or equivalent part-time, profession experience in payroll, accounting or auditing, or an Associate's Degree with a major in accounting, business administration or business management.
• Proficiency with Microsoft Word, Excel and Access.
• Understanding of wage and hour laws as well as state and federal payroll taxes
• Prior customer service experience required.
• Strong organizational and interpersonal skills required.
• Detail oriented with excellent editing/proofreading skills.
• Ability to maintain high level of confidentiality.
• Successful experience interacting with culturally diverse populations.
• Demonstrated ability to work as a productive team member in a multi-tasked, time-sensitive environment.
• Ability to give written and oral instructions in a precise, understandable manner.
• Candidates will be required to pass a CORI/SORI and/or National background check as a condition of employment.

PREFERRED QUALIFICATIONS:

• Knowledge and experience working with Banner, Labor Cost management System (LCM).
• Experience with HR/CMS State payroll system, PeopleSoft or similar HR/Payroll system.
• Bachelors of higher degree with a major in accounting, business administration or business management may be substituted for the required two (2) years of full-time, or equivalent part-time, professional experience.

Additional Information:

North Shore Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran status, genetic information, pregnancy or related conditions, gender identity, sex characteristics, sex stereotypes or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits Sex-Based Harassment. Inquiries or complaints concerning discrimination, harassment, or retaliation shall be referred to the College's Title IX Coordinator, Affirmative Action and Compliance Officer Nick Royal, at nroyal@northshore.edu, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.

Prospective employees are encouraged to review the College's Annual Security Report (ASR), in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistic Act, which can be found on the disclosure page of the College's website by clicking here.

Application Instructions:

TO APPLY: To be considered for this position click on the "Apply Now" button, you will be prompted to set up a new account or login to an existing account. You will be able to upload the following required documents for consideration:

• Cover Letter, describing your qualifications and experience
• Resume/CV
• Applicants selected for an interview will need to provide the names, address, email and telephone number of at least three current professional references. [References won't be contacted without application notification]

First consideration will be given to those who apply by February 12, 2025.