Accounting Technician

Thank you for your interest in a career with us! The Northshore School District is committed to a diverse workforce that reflects our students and our community, one that embraces and models equity and cultural competency.  

JOB SUMMARY

This position performs technician level accounting activities including accounts payable and receivable, purchasing card transaction auditing, cash receipting, bank deposits, and processing payroll timesheets, in the Accounting Department. 

DUTIES AND RESPONSIBILITIES

This list of essential functions is not exhaustive and may be supplemented as necessary in consultation with the employee(s) involved.  Duties may vary from position-to-position or based on the employee(s) specific assignment and needs of the Department.

• Prepares and processes invoices for payment; verifies vendor invoices against purchase orders; determines if invoices apply to public works contracts. Processes other payments such as employee travel and expense claims, utilities, and purchasing card transactions.  Enters invoices in the system software and crosschecks batches entered by other employees. Reconciles vendor statements and prepares a variety of statistical reports. 
• Audits monthly purchasing card statement transactions, ensuring purchases are within guidelines and necessary digital resource review has been completed; tracks receipt of statement packages monthly via spreadsheet log.
• Receipts incoming checks and cash, prepares daily bank deposits, and receives and consolidates bank deposits from schools for transfer to the bank via armored car.  Answers questions from customers regarding payments and account balances.
• Prepares warrants for mailing, to include pressure sealing and transfer to outgoing mail.
• Coordinates affidavit process with vendors for reissuing lost checks and distributes ACH deposit enrollment forms upon request.
• Processes employee timesheets for certificated extra pay; audits timesheets for accuracy and inputs data into payroll system; uploads data, creates a batch proof and audits against the timesheets when errors surface.
• Shares responsibilities of other Accounting Technicians during peak workload periods and employee vacation and other absences.
• Opens and distributes mail, maintains records, and archives according to state records retention guidelines.
• Resolves problems, inaccuracies and variances related to area of assignment, requiring email and telephone communication with vendors, contractors, district personnel and community members. Maintains current knowledge of rules, regulations, legislation, and technology governing accounting; learns new skills as required.
• Assists Accounting Lead and Accounting Manager with special projects and collaborates with other Business Services staff as necessary.
• Performs related duties consistent with the job description and employee assignment.

REPORTING RELATIONSHIP

Reports to Accounting Manager.

WORKING CONDITIONS  

Office environment. Required to sit for prolonged periods; required to meet inflexible deadlines; required to communicate effectively; requires mental and visual concentration; requires exposure to visual display terminal.

MINIMUM REQUIREMENTS  

Education and Experience

High school graduation or equivalent; training in accounting or bookkeeping and secretarial skills; and two years of general accounting and/or secretarial experience which includes maintaining detailed records and accounts.

Allowable Substitution

Alternative combinations of education and experience will be evaluated by Human Resources for comparability.

Knowledge, Skills, and Abilities

Ability to read, write, speak, calculate, and communicate effectively; skill in verbal and written communication; skill and accuracy in mathematical calculations; skill in word processing, spreadsheets, and Business Plus computer system; skill in detecting errors and verifying data; knowledge of accounting debits and credits; knowledge of rules regulations, legislation, technology and procedures governing accounts payable, cash receipting and other accounting functions; ability to operate a 10-key calculator by touch; ability to work independently with minimal supervision; ability to exercise independent judgment, remain flexible and work effectively under pressure; ability to establish and maintain effective working relationships with staff and public.

License/Special Requirements

Ability to operate computers and learn specific business-oriented software programs; skill and accuracy in 10-key calculator operation.

SALARY Salary is based upon the current 2024-25 NEOPA Salary Schedule Salary (Level G); placement on the salary schedule will be determined by Human Resources DOE. FLSA Non-Exempt.

WORK YEAR 8.0 hours per day, 260 days per year.

BENEFITS  Washington state health insurance coverage (SEBB) and a Washington state retirement package, for eligible positions.  Generally, you are eligible for SEBB benefits if you are anticipated to work at least 630 hours per school year (September 1 through August 31). The School Employees Benefits Board (SEBB) benefits include:

• Medical plans with prescription benefits
• Dental plans
• Vision plans
• Life and AD&D insurance
• Long-term disability insurance
• Medical Flexible Spending Arrangement
• Dependent Care Assistance Program

All offers of employment are contingent upon satisfactory results of background checks with prior employers and/or character references; satisfactory outcome of a criminal history background check (includes fingerprinting); satisfactory outcome of sexual misconduct information from prior school district employers; and approval by the Northshore School Board.  

Click here to view our Non-Discrimination Statement and Accommodation Policy.

Salary : $35 - $40