What are the responsibilities and job description for the HR Payroll Specialist - Northwest Florida State College position at Northwest Florida State College?
Location: Niceville, FL Category: Professional Posted On: Thu Dec 5 2024 Job Description:
Job Requirements:
Additional Information:
- Assist in processing, respond to inquiries, and provide assistance to employees on personnel actions and compensation matters, such as leaves of absence, payroll deductions, retirement, health and life insurance, other employee benefits, job vacancies, credentialing, and faculty transcripts.
- Audit and input records for Personnel/Payroll system processing including verifying salaries and monitoring receipt of required documents associated with the hiring process and payroll.
- Monitor terminal leave payout for retirees (DROP, etc.) in accordance with applicable law and Board policy.
- Monitor Alternative Social Security Program for associate instructors to ensure compliance with applicable law, IRS regulations, and Board policy.
- Review all hours worked by part-time employees and monitor eligibility to enter FRS.
- Prepare manual transactions as needed for handwritten checks, funding adjustments, or pay modifications.
- Perform data entry of pay certification information, time and attendance, adjustments, manual transactions, etc.
- Check payroll for any accounting proofs and make corrections as needed.
- Validate payroll calculations including salary computations, deductions, etc., and check all reports related to final phase of payroll for accuracy.
- Prepare benefits vendor payroll checks at month end and mail to appropriate vendors on pay date.
- Ensure that timesheets and/or attendance verifications have been received prior to releasing payroll checks.
- Prepare monthly spreadsheet of student workers for Financial Aid Department.
- Process weekly disbursement requests for unreimbursed medical and dependent care claims.
- Set up and maintain all tax tables in system for each pay class.
- Setup and maintain payroll calendars in the system.
- Prepare reports for Federal, State, and Division of Retirement Reporting.
- Reconcile escrow accounts monthly and submit reconciliation analysis to Finance for review and approval.
- Prepare quarterly reports on Federal Income Tax, Social Security withholdings, and Unemployment Compensation.
- Prepare annual report on Federal Income Tax withholdings and distribute W-2 forms.
- Prepare ACA forms for distribution to employees.
- Maintain all payroll-related records in digital format in Payroll system.
- Handle special requests from employees regarding salary and deductions.
- As part of the college's risk management tool annual mandatory compliance training is required.
- Fully use technology to increase efficiency, reduce costs, reduce to the maximum extent paper storage requirements, and reduce non-replicable processes.
- As needed, assist in scanning personnel files, ensure accuracy in placing documents in Banner Document Management, and ensure scanned personnel files are promptly sent for proper paper destruction. Ensure proper digital preservation of files and prompt destruction of paper copies where possible to reduce physical storage needs.
- Perform other duties as may be assigned by the Executive Director of Human Resources.
- PHI Level: Full access to PHI (in compliance with HIPAA rules)
Benefits
- Health, dental, vision, life, and other benefits offered through the State Group Insurance plan.
- College paid retirement with 3% employee contribution to the Florida Retirement System (FRS)
- Sick and Annual (Vacation) Leave accrual
- Time off for designated holidays, winter break, and spring break
- 36-hour work week
- Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events
Job Requirements:
- Bachelor's degree required in Accounting, Business Finance or other related field.
- Minimum two (2) years college course work in business/accounting.
- Minimum three (3) years of work experience in personnel functions.
- Experience in Payroll.
- Experience in Windows-based PC software to include tools such as Outlook, Word, Excel.
- Willingness and ability to effectively greet employees and the public both in person and via telephone.
Preferred Qualifications:
- Experience in Human Resources at the community college level.
- Master's degree in field
- Accounting experience
Additional Information:
Classification: Professional III
Grant Funded: No
Location: Niceville Campus
FLSA Status: Exempt
Application Deadline: Open until filled. Review of applications will begin immediately.
