What are the responsibilities and job description for the Office Specialist, Workforce Education - Northwest Florida State College position at Northwest Florida State College?
Job Description
The Office Specialist, Workforce Education position is directly accountable to the Dean, Workforce Education for the following duties and responsibilities:
The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carry out its mission.
Stay up to date with professional trends in the teaching field and help facilitate the continual change that may be required to keep instruction current and relevant.
Classification: Office Specialist
Location: Niceville
FLSA Status: Non-Exempt
Application Deadline: Review of applications will begin immediately. Position open until filled.
Application Instructions
All sections of the application must be completed.
Please provide a complete application package that includes all of the following
The Office Specialist, Workforce Education position is directly accountable to the Dean, Workforce Education for the following duties and responsibilities:
The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carry out its mission.
Stay up to date with professional trends in the teaching field and help facilitate the continual change that may be required to keep instruction current and relevant.
- Provide clerical support to deans, chairs, directors, faculty, and staff.
- Serve as contact for faculty, callers and visitors, assess need and urgency and respond as appropriate.
- Schedule faculty and student appointments and assign to appropriate calendars; set up meetings, coordinating time and locations.
- Prepare and proof official correspondence, memoranda, minutes, presentations, charts, and other documents.
- Receive and screen calls.
- Handle incoming and outgoing mail.
- Setup and maintain specialized office files and maintain confidential student data.
- Input requisitions for ordering items, blanket purchase orders, etc.
- Maintain and order office supplies.
- Monitor and maintain departmental budgets, including the preparation and tracking of purchase requisitions and monitoring expenditures.
- Assist in advising and registration when necessary.
- Correspond with students regarding course availability and cancellations.
- Schedule student appointments and assign to appropriate calendars; set up meetings, coordinating time and locations.
- Manage and order instructor textbooks and ancillary instructional from publishers as needed.
- Assist with class scheduling and Faculty Load and Compensation tasks.
- Assist in the facilitation of faculty meetings, workshops, and departmental advisory committees.
- Provide coverage and support for department activities and events (e.g., Spring Fling, Fall Festival, College Night, orientations, and tours.)
- Support chairs, directors, and deans in the collection management of Student Learning Outcomes from faculty.
- Coordinate arrangements for TDY trips, i.e. scheduling appropriate reservations for hotel, airline tickets, rental cars, etc.; prepare appropriate forms prior to and upon return from the trip.
- Collect and maintain faculty syllabi and office hour schedules (per term.)
- Update master syllabi as needed.
- Maintain routine and confidential office files, including electronic and server files, reorganize and purge for efficiency as needed.
- Maintain database of community partners, professional organizations, Florida college system, and university admissions offices.
- Retrieve data for reports, perform research and retrieval of records, and conduct statistical comparisons of information.
- Collaborate with administration, faculty, and staff to ensure student success.
- As a part of the college's risk management tool, annual mandatory compliance training is required.
- Perform other duties as assigned.
- Schedule reservations for fall and spring Seagrass restaurant events
- Health insurance for employee and dependent coverage available.
- College-paid basic life insurance for employee with additional coverage for employee and/or dependents at employee's expense
- College-paid retirement with 3% employee contribution to the Florida Retirement System (FRS)
- Optional dental and vision insurance at employee's expense
- Paid leave accrual (sick and vacation/annual leave)
- Paid time off for designated holidays, winter break, and spring break
- 36-hour Monday-Thursday work week
- Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events
- High School and two (2) to four (4) years of relevant work experience required.
- Detail-oriented and able to multi-task effectively.
- Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Outlook, One Drive, and Share Drive) required.
- Excellent teamwork and customer service skills.
- High-functioning leadership, planning, and organization experience.
- Pro-activeness and willingness to take initiative.
- Demonstrated excellence in written and oral communication.
- Strong interpersonal and organizational skills.
- Associate's degree or higher preferred.
- Work experience in the higher education setting preferred.
Classification: Office Specialist
Location: Niceville
FLSA Status: Non-Exempt
Application Deadline: Review of applications will begin immediately. Position open until filled.
Application Instructions
All sections of the application must be completed.
Please provide a complete application package that includes all of the following
- NWFSC Application.
- Resume.
- A cover letter explaining why you consider yourself qualified for this position.
- Copies of unofficial transcripts.
- After submitting your resume, the following page will allow you to upload additional documents. The maximum allowable size for uploading documents is 10 MB. Documents exceeding 10 MB must be scanned at a lower resolution or divided into separate documents to reduce file size.
American Government, Adjunct - Northwest Florida State College
Northwest Florida State College -
Niceville, FL
Visual Designer - Northwest Florida State College
Northwest Florida State College -
Niceville, FL
Kids on Campus, Adjunct - Northwest Florida State College
Northwest Florida State College -
Niceville, FL
