What are the responsibilities and job description for the Executive Assistant position at Northwood Buildings?
COMPANY OVERVIEW & CORE VALUES:
Northwood Buildings is a portable building company specializing in the design and construction of storage sheds, cabins, and tiny homes, with plans to expand our portfolio to include larger residential options in the future. We take pride in our commitment to our Core Values—Extra Mile, Dependable, Growth, and Self-Employed—ensuring that every member of our team is empowered to deliver exceptional service, honor commitments, and continually strive for personal and professional development. You can find us online at www.northwoodbuildings.com and on Facebook.
Core Values
Extra Mile
- At Northwood Buildings, we strive to exceed customer expectations by going the extra mile, adding thoughtful details, and delivering excellence in every project to reinforce trust and create lasting satisfaction.
Dependable
- We set ourselves apart in an industry, where timelines and budgets are often stretched thin, by honoring our commitments; ensuring every project is completed on time and to the highest standards.
Growth
- We believe that growth is essential for both our company and our team, providing ongoing opportunities for development and leadership to ensure continuous progress and success.
Self-employed
- We empower our employees to take ownership by prioritizing customer satisfaction, proactively addressing needs, and going the extra mile to ensure exceptional service without waiting for directions.
OPPORTUNITY
As the Executive Assistant to the CEO, you will play a pivotal role in supporting the executive leadership of Northwood Buildings. This position offers a unique opportunity to work closely with the CEO, manage critical administrative tasks, and contribute to the success and growth of the company. If you thrive in a fast-paced environment, enjoy problem-solving, and are eager to go the extra mile, we want to hear from you!
TITLE: Executive Assistant
WORK: Full-time employee with flexible hours
RESPONSIBILITIES:
Administrative Support
- Manage the CEO’s email inbox, prioritize messages, and respond on behalf of the CEO when appropriate.
- Handle incoming phone calls, screen callers, and relay messages promptly and accurately.
- Coordinate the CEO’s calendar, schedule meetings, and organize appointments.
Travel and Event Coordination
- Arrange travel plans, including flights, accommodations, and ground transportation.
- Assist in planning and coordinating company events, meetings, and workshops.
Bookkeeping & Payroll
- Perform light bookkeeping tasks, such as recording expenses and ensuring timely invoice payments.
- Preference given to candidates with previous bookkeeping experience who can perform all bookkeeping tasks.
- Calculate and process payroll accurately using QuickBooks Online.
Materials Purchasing & Bill Payments
- Oversee procurement of materials and office supplies, ensuring competitive pricing and timely delivery.
- Manage bills, invoices, and track expenses to support financial reporting.
Recruitment Assistance
- Assist in the hiring process by screening resumes, coordinating interviews, and communicating with candidates.
Project Coordination & Special Projects
- Provide additional support as requested by the CEO for various projects, research, or administrative needs.
- Collaborate with different departments to ensure smooth operations across the organization.
REQUIREMENTS:
Education & Experience
- A degree in business, finance, bookkeeping, or economics is preferred.
- Previous experience as an Executive Assistant or in a similar administrative role is preferred.
Technical Skills
- Proficiency in QuickBooks Online for bookkeeping and payroll is essential.
- Strong command of Microsoft Office products (Outlook, Word, Excel, PowerPoint).
- Familiarity with other productivity tools and platforms is a plus.
Professional Qualities
- Excellent organizational and time-management skills with strong attention to detail.
- Exceptional communication skills (verbal and written), with the ability to interact professionally at all levels.
- Ability to prioritize and handle multiple tasks simultaneously in a fast-paced environment.
- Discretion and confidentiality when handling sensitive information.
Alignment with Core Values
- Extra Mile: Demonstrates initiative, strives for excellence, and delivers exceptional service.
- Dependable: Honors commitments, consistently meets deadlines, and upholds high standards.
- Growth: Eager to learn, adapt, and support continual progress—personally and company-wide.
- Self-Employed: Takes ownership, is proactive, and contributes to overall company success.
Location: 38335 Rydberg St. Sterling, AK 99672
PAY
Pay: $20 - $28 per hour (Sick leave provided as mandatory by state law)
Job Type: Full-time
Pay: $20.00 - $28.00 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Personal assistant: 1 year (Preferred)
Ability to Commute:
- Sterling, AK 99672 (Required)
Ability to Relocate:
- Sterling, AK 99672: Relocate before starting work (Required)
Work Location: In person
Salary : $20 - $28