HS Counseling Office Secretary

NORWALK COMMUNITY SCHOOLS

TITLE: Counseling Office Secretary - Norwalk High School
 
REPORTS TO:  High School Principal
 
JOB GOAL:  To support the efficient and effective operation of the Student Advocates' office by creating a positive environment for students, parents and staff, and to manage the office in a manner that maximizes the educational program.
 
Professional Preparation, Experience, Skills:

• Community college or business education in administrative assistant services and general office procedures
• Minimum of 2-5 years’ experience as administrative assistant in a fast-paced office, preferably a public school
• Demonstrates proficiency in the use of general office technology (Microsoft Word, Excel and PPT) and aptitude to learn advanced technology applications
• Ability to learn customized software, track data and apply the software in problems solving capacities
• Advanced clerical and general business office skills
• Strong organization skills necessary to maintain an efficient and effective Student Advocates' Office

Interpersonal Skills:

• Demonstrates positive inter-personal skills in working with students and serving the public
• Positive attitude to create a productive, team-based work environment
• Ability to relate and communicate successfully with parents, staff members and the public
• Ability to maintain confidentiality in and out of the work place
• Ability to accept responsibilities and perform duties in a confident and dependable manner
• Ability to meet deadlines and work in a fast paces environment
• Ability to work independently and establish a daily work schedule of tasks to accomplish throughout the day
• Ability to pre-organize activities and functions
• Embraces flexibility in work assignments, adjusting daily work schedule as needed
• Detail oriented with strong attention to neat and orderly record keeping
• Ability to take verbal and written instructions proficiently
• Takes advantage of professional growth opportunities related to his/her specific job

Job Duties & Performance Responsibilities:

• Maintains the Curriculum Guide, updates changes made by staff
• Monitors security cameras
• Facilitates graduation (creates program, monitors class rank, monitors student plans after high school)
• Facilitates Senior Honor Night (creates program, attends event)
• Coordinates and prepares for Academic Honors Night
• Coordinates and is the main contact person for all local scholarships
• Assists with the creation of the master schedule and does basic scheduling of students
• Creates new student folders and assists with mentor program
• Assists staff with setting up gradebooks (in Infinite Campus)
• Troubleshoots gradebook issues and support for staff at all levels (in Infinite Campus)
• Ensures all grades are posted correctly and in a timely manner
• Assists in setting up the portfolio dates for students in the gradebook (in Infinite Campus)
• Sets up rosters for teachers
• Maintains student cumulative folders and prepares the folders when a student transfers
• Works as a buffer for students when they are sent to the office for behavior issues
• At times must monitor students serving in-school suspension
• Arranges/sets up all college and post-secondary meetings at the high school
• Assists with Homecoming Week (luncheon, dance information, voting of king and queen)
• Serves as the collection point for staff and student surveys
• Responsible for monitoring Audit or Pass/Fail classes in Infinite Campus
• Assists with Career Day
• Serves as primary DMACC contact in regards to scheduling, attendance, and passwords for students
• Assists with overseeing student graduation portfolios
• Assists students with passwords relative to I Have A Plan Iowa (state-required activity)
• Proofreads all correspondance from Student Advocates' Office
• Speaks with parents as needed
• Sends transcripts to colleges and handles all transcipt requests
• Runs reports as requested from a variety of sources
• Assists other buildlings with Infinite Campus, especially with ad-hoc reporting and data collection
• Assists with various state and federal reporting requirements (BEDS, CRDC)
• Helps teaching staff facilitate Iowa Assessments
• Collects and records funds for Advance Placement Testing
• Distributes and collects books used in PSEO (college) courses
• Creates and updates SCED coding and supplemental weighting for all PSEO courses

Physical Demands:

• Requires lifting, carrying, pushing up to 10-40 pounds on occasion
• Requires some stooping and kneeling
• Must be able to sit upright in a desk task chair for 7 to 8 hours per day
• Must be able to perform data entry at a computer workstation for 7 to 8 hours per day
• Must be able to meet a pre-employment physical

Work Environment

• Business office atmosphere with a moderately low noise level
• Tobacco and alcohol free environment

Terms of Employment:

• At-Will, Hourly Confidential Employee
• 10 month position (220 days per year, 8 hours per day)
• Employment per Board Policies and Administrative Rules and Regulations

Evaluation:

• Performance evaluated annually by the Lead Student Advocate and the High School Principal

 
The statements contained herein describe the scope of the responsibility and the essential functions of this position, bust should not be considered to be an all-inclusive listing of the work requirements.Individuals may perform other duties as assigned.Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
 
Either the School District or the employee can terminate the employment relationship at will, with or without cause, so long as there is no violation of applicable federal or state law.
 
The Norwalk Community School District is an Equal Opportunity Employer