Accounts Payable Specialist

Job Summary: The Accounts Payable Specialist is a vital part of our accounting team, responsible for managing a high volume of accounts payable transactions. This role ensures the accurate and timely processing of vendor invoices, maintains strong relationships with external partners, and supports internal departments with critical financial data. The ideal candidate thrives in a fast-paced environment and is committed to maintaining the financial integrity of the organization. This position reports to the VP of Finance.

Pay: Based off Experience

Essential Functions and Responsibilities:

• Manage the processing of 750-1,000 vendor invoices monthly with precision and accuracy.
• Route invoices for appropriate managerial approval and ensure compliance with company policies.
• Conduct invoice coding, including allocating expenses to the correct general ledger accounts and job costs, if applicable.
• Maintain an accurate payment schedule by tracking invoice due dates and available discounts.
• Generate and prepare checks for signature, ensuring proper remittance requirements are met.
• Oversee electronic payments and other modern payment methods.
• Generate periodic accounts payable reports and resolve discrepancies.
• Review vendor statements, conducting research to resolve any inconsistencies.
• Maintain up-to-date vendor documentation, including certificates of insurance and W-9 forms.
• Resolve issues concerning accounts payable, maintaining strong vendor relationships.
• Obtain necessary updates and documentation from vendors.

Functional Requirements:

• Respect the lines of communication between departments, seeking supervisor guidance before initiating changes to policies or procedures.

• Identify processes that can be improved to enhance efficiency or effectiveness and make recommendations.
• Clearly understand and implement instructions and corrections, promptly communicating any concerns to the VP of Finance.

• Utilize critical thinking skills and knowledge to overcome challenges, seeking assistance and incorporating new knowledge when necessary.

• Prioritize tasks based on efficiency and the needs of other departments.

• Meet assigned objective or subjective assessment criteria.

• Ability to prioritize tasks and manage multiple projects simultaneously.
• Proficient in data analysis and reconciliation of accounts.
• Intermediate-level proficiency in Microsoft Excel and Outlook; adaptability to new software platforms.
• Always maintains professionalism and always keeps the company goals and priorities in mind.

Education and Experience:

• High school diploma or equivalent required; an AS or BS in accounting or related field preferred.
• A minimum of five years of full-time experience in Accounts Payable or an equivalent combination of part-time experience.
• Industry-specific experience in construction and/or job costing is preferred but not required.

Physical Requirements:

• Required to stand, or walk, or sit, talk, and hear for extended periods.
• Ability to operate a keyboard, telephone, and other standard office equipment.
• Occasionally lifts to 10 lbs.

The above description captures the primary duties and responsibilities of the job. Please note that this description is not exhaustive and that other related tasks may be assigned as needed.

We are an equal opportunity employer and value diversity in our workforce. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other legally protected status in accordance with applicable federal, state, and local laws. We strive to create a workplace that is inclusive and welcoming to all individuals. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary : $23 - $27