Office Administrator

Job Description

• Provides guidance or handles differing situations, problems, and deviations in the work of the office according to the supervisor's general instructions, priorities, duties, policies, and program goals. Supervisor may assist secretary with special assignments.
• Coordinates and manages all aspects of the Barksdale AFB simulator schedules with the B-52 squadrons and program operations.
• Oversees and deconflicts simulator and program staffing schedules on a weekly basis.
• Forecasts simulator and staffing demands with the customer and program leadership.
• Identifies administrative needs and develops appropriate solutions or recommendations.
• Analyzes procedures and workflow of a division or program, and recommends improvements in such areas as purchasing, accounting, budget development, and administration.
• Ensures use of company templates and quality standards in internal and outgoing correspondence for consistency and conformance with standard operating procedures, quality standards, and office protocol.
• Coordinates collection and preparation of operating reports such as time and attendance records, terminations, new hires, transfers, budget expenditures, and other statistical records for contract reporting of CDRLS, and financial performance data.
• Support disseminations of Company-wide communications through appropriate Company channels (email, employe portal, etc.).
• Provide general information and support on HR policies and procedures, facilitating communication between employees and Corporate Human Resources.
• Reviews and answers correspondence as directed by management consistent with standard operating procedures.
• Schedules services such as computer and office equipment maintenance and repair, supplies, mail, and files, and coordinates procurement for supplies as required through Company policy and procedures.
• May act as backup to Configuration Manager for access control, emergency response, incident management, and other security protocols as instructed.
• Performs other related duties as assigned.

• Ability to work in various systems, creating integrated reports for financial and HR analysis, manage project-related documents, and present data to management.
• Proficiency in MS Office (word processing, spreadsheet, presentation software) and database usage, with increasing levels of complexity based on experience.
• Clear communication skills through oral or written form.
• Must be well organized and able to perform in a multi-tasked and dynamic environment.
• Ability to work with minimum supervision on a daily basis, exercise sound judgment within the scope of the position and authority.
• Must be able to read, interpret and understand instructions from oral and written sources.
• Ability to convey information clearly and effectively to diverse audiences.
• Recognizing and managing one’s emotions, as well as those of others, to foster a positive work environment.
• Ability to make sound decisions under pressure, weighing the pros and cons of different options. Demonstrating accountability for decisions and outcomes.
• Encouraging teamwork and promoting a culture of collaboration. Building strong, cohesive teams that work effectively together.
• Developing direct reports through coaching, training, and mentoring. Providing opportunities for professional growth and skill development.
• Navigating and resolving conflicts in a constructive manner. Promoting healthy workplace relationships and addressing issues promptly.

• Bachelor’s degree in business or related discipline. An equivalent combination of education and years of experience may be considered in lieu of formal education requirements.
• 3-8 years progressive office administration experience or equivalent education and, human resources, procurement, and other related support services in a government contracts project management office environment.

• Experience with supervision of personnel providing administrative services.
• Previous experience working within a DoD environment.

This position will also require the individual to use the following tools, equipment, or programs: Computer, Microsoft Teams, Microsoft Office suite, Deltek Costpoint, printers, fax machines, phones.

Position Type/Expected Hours of Work