Executive Assistant - Hybrid-Remote

Full Description

Hybrid-Remote Executive Assistant

Monday through Friday (8:00am - 4:30pm)

Pay Range from $27.00 - $34.00 per hour

We are looking for an Executive Assistant who will provide support to the Chief Executive Officer as well as collaborate with the the Management, Clinical, Scheduling, and Marketing Teams to facilitate the administration of ABA.

This will be a hybrid role, with both virtual at-home and in-person work. The office location relevant to this position is located in Valley Village, CA.

What our Phenomenal Team is saying:

“Supervisors are friendly and ready to help. A lot of opportunities for growth. Trainings and feedback is always positive”

“Out of all the ABA companies I’ve worked for, this has to be one of the best ones. I enjoyed how supportive all of the clinicians and HR team is. They really do show you how much they appreciate you and the work you do. Working as a Behavioral Therapist can be a very challenging job and everyone in this company fully understands that. Therefore, it’s so important to have such a supportive team who has your back and this company definitely has that. Also they have competitive pay, great benefits (if you do full time), and bonuses! Is a very flexible job if you have a busy schedule such as being a parent and/or student as they can accommodate for your schedule.”

Duties and Responsibilities

• Support the Chief Executive Officer in day-to-day duties and responsibilities
• Manage CEO’s schedule, keeping meticulous records and accurate calendar of meetings, calls, personal appointments, etc.
• Manage the Chief Executive Officer’s email
• Organize, prioritize, and summarize all incoming requests and communications to the CEO
• Provide administrative support to ensure efficient operation of the Valley Village and Hawthorne offices, as well as others that the Company may open in the future
• Organize and file clinical notes and other documents
• Support the CEO as a personal assistant, as needed
• Maintain a professional demeanor, with the ability to interact with all levels, including strong “type A” personalities
• Collaborate closely with the CEO’s business associates on various tasks and projects
• Prioritize requests from the CEO and manage multiple scheduling demands promptly
• Lead the company's marketing efforts and event organization, with direction from the leadership team
• Manage all N&N's social media profiles, and develop and execute marketing strategies that enhance our brand presence
• Manage the purchase and/or creation of business and company gifts, favors, etc.
• Assist with the creation of graphic internal memos for holidays, office closures, company communications, client communications, as well as training presentations, etc.
• Manage/oversee other special projects/events, as needed

Requirement and Qualifications:

• 3 years as an Executive Assistant or in a similar administrative role
• Strong interpersonal and communication skills, time management skills, and ability to work within tight deadlines
• Outstanding verbal and written communication, including well-presented written materials and editing/proofreading ability
• Accountability and ownership of work
• Highly resourceful, reliable, meticulous, and ability to thrive in a fast-paced business environment
• Sound judgment, capable of analyzing situations and recommending solutions and alternatives
• Natural ability to take initiative without waiting to be prompted
• Ability to precisely follow directions
• High personal drive toward accuracy, attention to detail, and timely follow-up of outstanding items
• Ability to work both autonomously and under instruction
• Ability to manage sensitive situations with tact and professionalism, and maintain confidentiality
• Keen and professional aesthetic sense
• Growth mindset and ability to learn and take on new responsibilities over time
• Proficient in Microsoft Office and the vast majority of the Google Suite of tools (Docs, Sheets, Slides, Mail, Calendar, Voice, Meets, and Search)
• Some experience with Canva useful, but not required; fluidity with basic design concepts and software a plus
• Ability to clear FBI and DOJ fingerprinting
• Ability to provide TB clearance
• Access to reliable transportation, and the ability to provide automobile insurance and a valid driver’s license
• Ability to work overtime frequently

Physical Requirements

Due to the active and physical nature of this position, the candidate must be able to stand, sit, lift at least 30 pounds, bend, kneel, twist, run, and speak articulately in order to effectively perform in this position.

Ready to Join our Team?

Send us your resume, we would love to hear from you!

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. E-Verify Works for Everyone. For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS: 888-897-7781 dhs.gov/e-verify

Nurture & Nature Applied Behavior Analysis and Consultation is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. Nurture & Nature will consider for employment all qualified candidates in a manner consistent with the requirements of the applicable federal, state, and local laws.

Salary : $27 - $34