What are the responsibilities and job description for the Contract Manager – Deputy Chief Business Diversity Officer position at NYC Department of Housing Preservation & Development?
About Oath
The City of New York’s Office of Administrative Trials and Hearings (OATH) is the nation’s largest administrative tribunal, holding approximately 400,000 trials and hearings a year. As the City’s central, independent administrative law court, OATH adjudicates a wide range of matters filed by nearly every city agency, board and commission. OATH also houses the Center for Creative Conflict Resolution which provides mediation and restorative justice support to City government agencies and the general public, and the Administrative Judicial Institute, a resource center that provides training, continuing education, research and support services for administrative law judges and hearing officers.
Job Description
Under the direction of the Agency Chief Contract Officer (ACCO), Deputy Agency Chief Contract Officer (DACCO), and in coordination with the Deputy Commissioner for Administration, OATH seeks to hire a managerial level Contract Manager who will have fundamental understanding of Citywide procurement operations including the City’s M/WBE program and PASSPort. With this knowledge, the Contract Manager will ensure compliance with Citywide and agency M/WBE goals, advise on agencywide procurement strategy to division liaisons, and provide general contract management timeline expirations and suggestions to avoid a disruption to operations.
The required Contract Manager employee will assist in reviewing and/or processing of expense and capitally funded procurements for goods and services, utilizing various procurement methods, such as competitive sealed bids, competitive sealed proposals / request for proposals, sole source, negotiated acquisition, New York State Office of General Services intergovernmental contract, and required method procurement methods.
Responsibilities
The duties require extensive and rigorous work with all internal divisions of OATH, especially, the Chief Business Diversity Office, the Financial Management Unit, Requesting Divisions, Accounts Payable and the Agency Chief Contracting Office. The duties and responsibilities of the positions include but are not limited to the following:
Special Note
ONLY THOSE WITH PROCUREMENT EXPERIENCE, SPECIFICALLY WITH THE CITY OF NEW YORK, WILL BE CONSIDERED
Minimum Qualifications
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
The City of New York’s Office of Administrative Trials and Hearings (OATH) is the nation’s largest administrative tribunal, holding approximately 400,000 trials and hearings a year. As the City’s central, independent administrative law court, OATH adjudicates a wide range of matters filed by nearly every city agency, board and commission. OATH also houses the Center for Creative Conflict Resolution which provides mediation and restorative justice support to City government agencies and the general public, and the Administrative Judicial Institute, a resource center that provides training, continuing education, research and support services for administrative law judges and hearing officers.
Job Description
Under the direction of the Agency Chief Contract Officer (ACCO), Deputy Agency Chief Contract Officer (DACCO), and in coordination with the Deputy Commissioner for Administration, OATH seeks to hire a managerial level Contract Manager who will have fundamental understanding of Citywide procurement operations including the City’s M/WBE program and PASSPort. With this knowledge, the Contract Manager will ensure compliance with Citywide and agency M/WBE goals, advise on agencywide procurement strategy to division liaisons, and provide general contract management timeline expirations and suggestions to avoid a disruption to operations.
The required Contract Manager employee will assist in reviewing and/or processing of expense and capitally funded procurements for goods and services, utilizing various procurement methods, such as competitive sealed bids, competitive sealed proposals / request for proposals, sole source, negotiated acquisition, New York State Office of General Services intergovernmental contract, and required method procurement methods.
Responsibilities
The duties require extensive and rigorous work with all internal divisions of OATH, especially, the Chief Business Diversity Office, the Financial Management Unit, Requesting Divisions, Accounts Payable and the Agency Chief Contracting Office. The duties and responsibilities of the positions include but are not limited to the following:
- Develop and conduct complex procurements for goods and services, utilizing various procurement methods, such as competitive sealed bids, competitive sealed proposals / request for proposals, sole source, and negotiated acquisition procurement methods.
- Monitor post award contract management.
- Generate and perform tasks through PASSPort for oversight reviews and approvals.
- Utilize various Citywide procurement-related systems, including Financial Management System (FMS), PASSPort, Small Business Services’ M/WBE Online Directory, and various internal systems for managing procurements.
- Performs other related assignments and special projects may be required.
Special Note
ONLY THOSE WITH PROCUREMENT EXPERIENCE, SPECIFICALLY WITH THE CITY OF NEW YORK, WILL BE CONSIDERED
Minimum Qualifications
- A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration; or
- A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in "1" above; or
- A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in "1" above.
- 5 years of solid procurement experience specifically within NYC government - Knowledge of the Procurement Policy Board (PPB) Rules and the NYC Charter as it relates to the oversight approval process - Understanding the difference between multiple procurement categories and the ability to advise on what vehicle should be utilized along with the ability to explain to non-procurement personnel what would be needed - Awareness of the City’s Minority/Women-owned Business Enterprise (M/WBE) Program and regulations around it - Strong analytical and organizational skills - Excellent writing, interpersonal, customer service and presentation skills to include the ability to communicate to non-procurement personnel - Advanced Microsoft Excel and Word skills - 3 years working experience with PASSPort and FMS systems - Ability to adapt to a fast-paced work environment and changing needs and priorities - Ability to effectively multi-task and prioritize - Ability to work independently and as part of a team - In absence of the ACCO or DACCO, the ability to mentor junior analysts.
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Salary : $90,000 - $110,000
