What are the responsibilities and job description for the Senior Contract Analyst, Procurement Services Division position at NYC Department of Social Services?
About the Agency:
The New York City Department of Housing Preservation (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.
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Your Team:
Within HPD’s Office of Legal Affairs (OLA), the Procurement Services Division (PSD) is a client-focused team that advises and guides agency leaders, managers, and contracting staff on their procurement needs in support of the agency’s mission to comply with all applicable rules, laws, regulations, policies, and all related requirements such as the New York City (City) Procurement Policy Board (PPB) Rules. PSD also registers contracts and contracts actions, manages procurement systems, and handles a number of other procurement-related responsibilities. You will be a member of the Contract Registration Unit (CRU).
Your Impact:
As the Senior Contract Analyst for Contract Registration, you will join a team of talented procurement professionals who provide numerous procurement functions for the entire agency.
Your Role:
The Contract Registration Unit (CRU) is responsible for managing the registration process for most contract actions to include agency level registration and registration by the Bureau of Contract Administration at the Comptroller’s office. The Senior Contract Analyst role is responsible for providing operational support and expertise to the team and assist in the review of all types of contract actions to include identification of all errors, omissions, and issues with each contract package, and tracking, training, and communication with Program teams to assist in the correction of problems.
Your Responsibilities:
Under the direction of the Director of Contract Registration, with latitude for the exercise of judgement, the candidate will serve as a Senior Contract Analyst and perform the following duties:
Contract Review
Significant preference for candidates with professional experience, having administrative, analytic, coordinative, supervisory or liaison responsibilities and knowledge of New York City procurement pursuant to the Procurement Policy Board Rules, as well as the contract registration process.
Minimum Qualifications
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
The New York City Department of Housing Preservation (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.
- We maintain building and resident safety and health
- We create opportunities for New Yorkers through housing affordability
- We engage New Yorkers to build and sustain neighborhood strength and diversity
________________________________________
Your Team:
Within HPD’s Office of Legal Affairs (OLA), the Procurement Services Division (PSD) is a client-focused team that advises and guides agency leaders, managers, and contracting staff on their procurement needs in support of the agency’s mission to comply with all applicable rules, laws, regulations, policies, and all related requirements such as the New York City (City) Procurement Policy Board (PPB) Rules. PSD also registers contracts and contracts actions, manages procurement systems, and handles a number of other procurement-related responsibilities. You will be a member of the Contract Registration Unit (CRU).
Your Impact:
As the Senior Contract Analyst for Contract Registration, you will join a team of talented procurement professionals who provide numerous procurement functions for the entire agency.
Your Role:
The Contract Registration Unit (CRU) is responsible for managing the registration process for most contract actions to include agency level registration and registration by the Bureau of Contract Administration at the Comptroller’s office. The Senior Contract Analyst role is responsible for providing operational support and expertise to the team and assist in the review of all types of contract actions to include identification of all errors, omissions, and issues with each contract package, and tracking, training, and communication with Program teams to assist in the correction of problems.
Your Responsibilities:
Under the direction of the Director of Contract Registration, with latitude for the exercise of judgement, the candidate will serve as a Senior Contract Analyst and perform the following duties:
Contract Review
- Assist the Contract Registration Unit in developing training materials such as checklists and sample contract registration packages by contract type, and assist with the planning, implementation, coordination, and monitoring of relevant contract activities.
- Develop data informed assessments and recommendations to support decisions regarding future timely registration initiatives.
- Review contract registration packages prior to submission to the Comptroller’s office including but not limited to new contract submissions, renewals, contract changes CTRs and RCAMS, task orders, encumbrances, and related contract actions for all contract types, while maintaining compliance with local laws, the New York City Charter, Rule of the Procurement Policy Board, Mayor’s Office of the Contract Services.
- Review contract actions in procurement related systems to include the City’s Financial Management System (FMS), PASSPort, and any successor or new systems.
- Identify discrepancies and provide written communication to the Director, Deputy Director and contract managers as required appending any discrepancies.
- Track issues to identify trends in contract submission errors.
- Enter tracking data into online systems as required.
- Perform data analysis and assist the Director in developing reporting tools for tracking registration package issues, forecasting workloads, and streamlining processes.
- Provide technical assistance and training on developing packages in all systems to include FMS3 and PASSPort.
- Apply quality assurance and assist contract managers in the assembly of registration packages during peak contract periods.
Significant preference for candidates with professional experience, having administrative, analytic, coordinative, supervisory or liaison responsibilities and knowledge of New York City procurement pursuant to the Procurement Policy Board Rules, as well as the contract registration process.
- Excellent written and verbal communications skills
- Ability to work productively and collaboratively as part of a team.
- Proficiency in FMS, PASSPort, and PC software such as Microsoft Word, Microsoft Excel, and Outlook.
- Familiarity with the City’s contracting rules and statues, the Procurement Policy Board Rules, as well as government regulatory compliance requirements.
- Strong analytical, interpersonal, communication and organizational skills.
Minimum Qualifications
- A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
- High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
- Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
