Accounts Payable/Payroll Specialist

LOCATION | Austin, Texas

REPORTS TO | Controller

JOIN OUR TEAM!

We’re looking for more than an ‘employee’. We’re looking for a high impact finance professional who is as passionate about high performance as we are. Our team is made up of individuals who believe in strong, collaborative relationships and who share our conviction that everyone on a project should be inspired by the mission. Creative problem solving is encouraged and cultivated. We want someone who can get behind that vision, who celebrates a team approach and is motivated by positively impacting our communities. If that describes you, there’s an exciting career that awaits you here.

WHAT WE’RE AFTER…

O’Connell Robertson is seeking a talented Accounts Payable and Payroll Specialist to join the Finance Team in Austin, Texas. The AP/Payroll Specialist will be responsible for day-to-day Accounts Payable, Cash Receipts, and bi-weekly Payroll Processing, performing all necessary duties on a professional level. This role carries out responsibilities in the following functional areas: vendor set up and maintenance, records trade payables, processes payments for credit card, trade and consultant payables, 1099s, expense report processing, and payroll processing. Applicants should be team-oriented, organized, and have strong written and verbal communications skills.

For seventy-five years, O’Connell Robertson has built a powerful legacy of design excellence. We are driven by our enduring commitment to investing in and serving our people, community, and clients through developing strong, capable teams.

WHAT YOU WILL GET TO DO….

The AP/Payroll Specialist is part of a collaborative business operations team based in the Firm’s Austin office and is an important participant in the Firm’s Accounting team.

Accounts Payable

• Set up and maintain vendor records, including contact information, payment terms and tax documentation
• Review and process vendor invoices for accuracy, coding, and compliance with company policies, ensuring proper approvals are obtained
• Responsible for monitoring and maintaining accounts payable reports to ensure timely payments while optimizing cash flow
• Address vendor inquiries and resolve payment discrepancies in a timely manner
• Review employee expense reports and corporate credit card reports for proper backup, coding, and compliance with company policies
• End-to-end ownership of payment processing and requests across phone, mail, and electronic channels
• Assist with month- and year-end close procedures, including accruals and reconciliations
• Responsible for timely and accurate 1099 preparation and filing, maintaining knowledge of laws and regulations to ensure overall compliance
• Identify opportunities to streamline accounts payable processes and improve efficiency
• Assist in the implementation, testing, and maintenance of accounts payable software and systems

Payroll

• Assist HR in verifying the accuracy of payroll on a bi-weekly and ad hoc basis
• Enter data into the payroll system for required manual adjustments per HR
• Responsible for timely processing of bi-weekly and ad hoc payrolls
• Maintain tax and unemployment rates in the payroll software
• Ensure accurate filing and payment of payroll taxes and other withholdings
• Responsible for quarterly payroll tax liability reports
• Investigate and ensure timely resolution of tax notifications
• Responsible for W-2 issuance and any related follow-up
• Assist in the implementation, testing and maintenance of payroll software and systems

Cash Application

• Process daily cash receipts, including receiving and posting checks.
• Ensure accurate recording in financial systems
• Monitor daily cash flows, prepare cash forecasts, and assist in maintaining optimal cash balances
• Assist with bank reconciliations and research and resolve discrepancies promptly
• Perform related system testing as required for software upgrades, enhancements, corrections and changes

Above responsibilities include:

• Upholding strict confidentiality and ethical standards while handling sensitive financial data
• Provide miscellaneous financial support, interfacing with all levels of management and external customers
• Maintain internal and external relations; respond timely to inquiries and requests

WHAT IT TAKES TO BE SUCCESSFUL IN THIS ROLE…

We’re looking for passionate, driven self-starters. Beyond that, you’ll need…

• Associates or Bachelor’s degree in Accounting, Finance or related field preferred
• 3-5 Years of experience in accounts payable and payroll
• Experience in the architecture or engineering industry a plus but not required.
• Uphold strict confidentiality and ethical standards while handling sensitive and confidential information, including employee information and payroll records
• Strong understanding of accounts payable processes, general ledger coding, and accrual accounting.
• Familiarity with federal, state, and local payroll regulations.
• High attention to detail with the ability to perform work accurately and thoroughly
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
• Effective communication and interpersonal skills, with a positive attitude and a customer-service mindset.
• Knowledge of state and federal employment law including HR knowledge of EEO, AA, FMLA, ADA, unemployment and worker’s compensation, benefit programs
• Represents the company in a professional manner and upholds the highest standards of ethical business practices
• Knowledge of Microsoft 365, Outlook, and Windows
• Proficiency in Microsoft Excel, Word, PowerPoint
• ERP experience (Deltek Vantagepoint) desired

WHY US?

That’s easy. O’Connell Robertson is an acclaimed, dynamic, highly regarded employer with a strong local Austin, San Antonio and Houston presence and a regional reach. We have inspiring workspaces, excellent compensation and benefits, and a team culture that enthusiastically supports personal and career development, as well as diversity in the workplace. We strive to offer flexible employee work schedules accommodating work hours and locations that will give you the best opportunity to succeed while still balancing life outside the office with family and friends.

EEO SATEMENT:

O’Connell Robertson hires quality candidates without regard to race, color, religion, sex, sexual preference, age, national origin, disability, sexual orientation, genetic information, gender identity, veteran status, or any other protected characteristic as established by applicable law.