What are the responsibilities and job description for the Subcontract Associate (Hybrid Eligible) position at Oak Ridge National Laboratory?
Requisition Id14432
Overview:
This position is responsible for reviewing invoices for accuracy and completeness, reviewing records of invoices to be processed, and ensuring invoices are paid according to terms and conditions of the contract and in a timely manner. In addition, the successful candidate communicates with vendors and personnel in the field concerning status of invoices.
Major Duties/Responsibilities:
Examine invoices, ensuring mathematical accuracy and compliance with contract terms and conditions and delivery schedules.
Ensure vendor invoice company information accurately matches vendor master record.
Independently monitor and manage assigned workload.
Utilize/maintain tools such as Time Stamp Table and contract/invoice checklists to ensure consistency, accuracy, and compliance with internal controls and to provide an efficient method of reviewing invoices within payment terms and delivery schedules.
Post invoices ready for payment.
Provide backup support to other Subcontract Associates as needed.
Respond to inquiries from vendors, technical project officers, and other financial personnel regarding payments and invoices.
Resolve any invoice issues with vendors as needed including direct communication with vendors.
Work with ORNL Contracts/Procurement staff to address any invoice/billing issues as necessary, building and maintaining a strong working relationship with members of those departments.
May assist in contract closeouts by preparing payment records.
Assist in reviewing and updating Subcontract Associate Desktop procedures on an annual basis.
Assist management in implementation of new guidance, processes and procedures.
Ensure compliance with environment, safety, health, and quality program requirements.
Maintains strong commitment to the implementation and perpetuation of values and ethics.
Other duties as assigned by management.
Deliver ORNL's mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. Promote diversity, equity, inclusion, and accessibility by fostering a respectful workplace - in how we treat one another, work together, and measure success.
Basic Qualifications:
High school diploma and 5-7 years of experience in accounts payable, accounting or business related field, or Associates degree and 2-4 years relevant experience, or Bachelors Degree in Accounting and 0-2 years relevant experience.
Preferred Qualifications:
BS in accounting or finance. Two years of relevant experience. Knowledge of UT-Battelle and DOE accounting systems, policies, and procedures is desired. SAP experience is preferred.
Visa Sponsorship: Visa Sponsorship is not available for this position.
This position is located in Oak Ridge, Tennessee and requires onsite presence. We offer a flexible work environment that supports both the organization and the employee. A hybrid/onsite working arrangement may be available with this position, which provides flexibility to work periodically from your home, while reporting onsite to the Oak Ridge, Tennessee location on a weekly and regular basis.
This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.
We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.
If you have trouble applying for a position, please email ORNLRecruiting@ornl.gov.
ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply. UT-Battelle is an E-Verify employer.
