What are the responsibilities and job description for the Administrative Specialist I (Facilities Operations) position at Oakland Community College?
Salary : $22.08 Hourly
Location : Auburn Hills Campus
Job Type : Management Staff Exempt
Remote Employment : Flexible / Hybrid
Job Number : 202400118
Division : Facilities Operations
Opening Date : 01 / 20 / 2025
Closing Date : 2 / 3 / 2025 11 : 59 PM Eastern
Shift Days / Hours : Monday - Friday
Summary of Purpose
Performs secretarial and technical duties in order to assist assigned Administrator(s). The employee is expected to work in a multi-cultural, diverse working environment.
Typical Duties
1. Prepare, proofread and distribute : correspondence, forms, memos, notes, labels, information packets, etc.
2. Sort and file material using various methods : alphabetically, numerically, by subject matter, by other system or code, etc.
3. Answer and screen telephone calls, take messages, schedule meetings and appointments.
4. Assist students and / or employees as needed (e.g. completing forms, giving directions, explaining college procedures, posting notices, etc.).
5. Compile information from various sources, including budgetary information.
6. Attend and take minutes at meetings, as needed. Prepare and distribute minutes as appropriate.
7. Obtain information to assist college administration in resolving faculty and staff concerns and issues, as needed.
8. Utilize collegewide computer system to prepare and enter non-traditional courses and billings, if applicable.
9. Create and maintain spreadsheets and databases as needed.
10. Maintain financial records and files with appropriate governmental agencies, if applicable.
11. Work with external auditors to ensure bank and debt confirmations were received timely, if applicable. 12. Compile data and send assessment to taxing authorities and assure timely assessments, if applicable.
13. Order supplies and equipment with appropriate approval.
14. Operate office equipment, e.g. photocopier, calculator, telephone, typewriter, computer and any other equipment utilized by the college. Maintain and clean equipment and arrange for service of equipment when necessary.
15. Train and direct college student personnel with appropriate approval. 16. Perform related tasks as assigned.
Knowledge and Skills Required
- Demonstrated ability to take minutes
- Demonstrated customer service experience
- Successful completion of Clerical Skills Battery (Language Arts, Math and Microsoft Office - Word, Excel, and PowerPoint)
- Computer keyboard proficiency : 60 wpm
Minimum Education and Experience
EDUCATION : An earned Associate Degree or higher in Administrative Support Technology (AST), Business Administration, Business Information Systems or Computer Information Systems.
Any Associate Degree or higher with successful completion of 16 college credits in Business Administration (BUS 1100, BUS 2030, BUS 2530, MKT 2520, ACC 1800, ACC 1810, ACC 1820, and CIS 1050), Business Information Systems or Computer Information Systems.
EXPERIENCE : Two (2) years of secretarial experience.
We are excited to have you consider Oakland Community College (OCC) as your employer of choice!
OCC strives to provide valuable and empowering services not only to our students, but also to our employees.
See below the benefits offered by the College under the benefit types : full-time and part-time
Full-Time Positions for the Following Employee Groups :
Classified, Exempt (Non-union), Faculty, Maintenance, Operating Engineers, Public Safety, Teamsters
Benefit Effective Date : First of the month after date of hire
Medical
Free preventive services on every plan
Dental
Vision
Flexible Spending Accounts (FSAs)
Life Insurance
Disability
Retirement
Voluntary Retirement Accounts
Voluntary Benefits
Tuition
Employee Assistance Program (EAP)
Employee Group : Classified Part-Time
Benefit Effective Date : First of the month after date of hire
Part-time Classified employees are offered the opportunity to have medical, dental, vision at the full monthly premium; life insurance is also available at a nominal cost. Participation requires that benefit costs be taken via payroll deduction.
Medical
Dental
Vision
Life Insurance
Retirement
Voluntary Retirement Accounts
Tuition
Employee Group : Adjunct Faculty and Hourly (Non-union)
Retirement
Voluntary Retirement Accounts
Tuition
Contact Information : hr@oaklandcc.edu
Do you have an earned Associate Degree or higher in Business or related majors OR any Associate Degree or higher with 16 credits in business related courses.
Can you type 60 wpm?
Are you a member of the OCC Classified union?
Required Question
Salary : $120,000
