Human Resources Assistant

Date: 29 Jan 2025

Location:

Houston, US

Job ID: 3148

School: The Village School

Company: Nord Anglia Education

The Village School is a private college preparatory school for grades Early Childhood through High School. Our High School offers the International Baccalaureate Diploma program and boarding opportunities through the Nord Anglia Boarding program.

The Village School is an international community in Houston, Texas, providing a world-class education to our private day and boarding school students. We adhere to the highest academic standards, developing lifelong learners and global citizens who think critically, collaborate genuinely, and give of themselves generously. Ranked nationally for STEAM education and for the diversity of our international student body. Proud member of the Nord Anglia Education global network of schools.

Job Details

The Village School, is seeking a Human Resources Assistant that will support the HR Department needs.

Job Description

• Own new hire, vendor & volunteer safeguarding and background tracking process and documentation
• Accurately track, input, and maintain employee and vendor safeguarding compliance data
• Run & review weekly audits and reports to ensure school compliance at all times
• Manage HR Inbox
• Assist with addressing employee inquiries, and refer non-routine items to appropriate HR or other department personnel for action, in a timely manner
• Preparation and support of data collection for internal/external audits (401K, Payroll, etc)
• Collaborates effectively with the HR team and other school staff
• Provide administrative support to the department for reports and or projects, mail distribution, confidential filing, phone coverage, scanning and indexing employee data
• Effectively communicate and be comfortable with interacting with all levels within the organization (i.e. Head of School, Leadership, staff and vendors)
• Support HR Generalist with the substitute calling system
• Monitors access to HR records and maintains proper security and confidential
• Assist with timely research and preparation of meeting materials to include PowerPoint presentations and adhoc system reports
• Maintain HR meeting calendars
• Assist with key employee events (social activities, community outreach, on-site company events, holiday events)
• Schedule event meetings and handle all meeting logistics. This includes securing conference rooms, ensuring that conference and video calls are ready, preparing meeting materials, coordinating meal delivery, etc.
• Fully supports Company goals of continuous improvement and operational excellence at strategic and tactical levels including reviewing area of responsibility for improvement opportunities to initiate projects or communicate ideas to management as well as active participation on project teams
• Comply with all Company policies and procedures
• Any additional responsibilities or tasks as assigned
• On occasion: process payroll
• Continuous follow up on open items to ensure accuracy and completion
  
  

Required Skills/Abilities

• Bachelor's Degree Required
• 2 years HR Experience a plus
• 2 years administrative skills
• Comfortable working in multiple HR platforms
• Solid proficiency in Word, Excel, PowerPoint and HRIS
• Excellent written and verbal communication skills
• Strong attention to detail
• Experience supporting a senior leader in a fast paced environment
• Polished, professional demeanor
• Requires strong time management, organizational and excellent interpersonal skills
• Ability to work under specific deadlines and handle confidential information
• Must be eligible to work in the US without needing company sponsorship
  
  

To Apply

Online applications need to be submitted directly through the Nord Anglia Education careers page and should include a CV.

At Nord Anglia Education we are committed to providing a world class, safe, happy environment in which children and young people can thrive and learn. We are committed to safeguarding and promoting the welfare of all our pupils irrespective of race, ability, religion, gender, or culture.

All post holders in regulated activity (having regular unsupervised contact with children) are subject to appropriate national and international vetting procedures including satisfactory criminal record checks from both your country of residence/birth and any country of residence within the last 10 years.

We are an equal opportunity employer, and we welcome applications from all suitably qualified persons.

Please note, only shortlisted candidates will be contacted.

Please note: we reserve the right to close any of our vacancies early.

Nearest Major Market: Houston